Autonomy Information Governance is the industry's first information governance platform that automates real-time policy management based on forming a conceptual and contextual understanding of all enterprise information. Autonomy's unique technology represents a major step forward in reducing risks inherent in information by applying policy based on understanding the actual content of an email, document or phone recording instead of relying solely on its metadata.
In the wake of the amended FRCP, sub-prime mortgage and credit crisis, and highly publicized internal fraud cases, organizations are under increased pressure to consistently implement information policies for finding, holding and disposing of information in a timely manner. Although most global 2000 organizations have defined and updated their information management policies, the complexities of implementing and enforcing these policies is challenging even the world's leading companies.
The reasons stem from the complex, information-rich environments people work in today and the terabytes of data that are being generated in the form of emails, text messages, digital voice recordings, and hundreds of other file formats. In order for computers to process increasingly vast amounts of rich information, an entirely new approach is needed: one where the software can form an understanding of the content through pattern matching and idea-distancing. Autonomy's unique, advanced technology can help companies reduce fraud and balance the interplay between people and computers by understanding the meaning of information. This is now known as MBC.
Federal Rules of Civil Procedure (FRCP)
Now that the changes to the FRCP have been in operation since December 2006, new demands have been placed on global companies stipulating that all relevant Electronically Stored Information (ESI) must be produced in 99 days. These changes in the FRCP in essence render all relevant ESI discoverable, regardless of format or location. Failing to produce all relevant evidence can result in significant fines as well as have a negative impact on legal strategy.
The FRCP have prompted global companies to adopt a proactive, systematic approach to archiving and legal discovery. Legacy, piecemeal methods fall short when faced with data growing at exponential rates and cannot deliver satisfactory results within the tight time constraints imposed by new regulatory changes. Unlike Autonomy's next-generation technology, they also necessitate a trade-off between accuracy and performance, make no attempt to incorporate paper-based records into the automated eDiscovery, and do not operate in real- time, potentially missing pertinent information.
For example, some search engines use a sleight of hand called 'jump-out' and stop looking across an index as soon as it is believed a large enough group of results has been assembled for the sake of improving search times and feigning high performance. The consequences of providing courts with an arbitrary set of documents can be disastrous as under the new FRCP failing to produce all relevant electronically stored data is a liability. In addition, by separating the management of paper and electronically stored data, enterprises are not only forsaking the benefits that automation can bring to paper-based discovery, they are also denying themselves the 360 degree view of all the information in the enterprise that is critical when making wise litigation decisions.
A World's First
With the IDOL infrastructure at the core of this information governance platform, organizations have inherent value from pan-enterprise search that no other technology can offer. To automate real-time policy management, the Autonomy Information Governance platform provides a dynamic and real-time environment to visualize and control policy- driven information in the organization. This is accomplished through a vendor neutral infrastructure using more than 400 out-of-the-box data repository connectors that allow management in place and retrieval of email, documents, audio, or video information across the entire enterprise.
This streamlined approach addresses the escalating complexities and urgency in managing information policy across the global enterprise, driven by the threat of multi-million dollar regulatory fines and brand degradation. Autonomy Information Governance combines pan-enterprise search infrastructure, role-based dashboards, and workflow tools to simplify information risk management for the CIO, legal council, and corporate compliance officers and to accelerate policy enforcement for legal holds notification, preservation, collection, and information subject to disposition. The Autonomy Information and Governance platform allows faster and more efficient identification of issues to accelerate problem resolution and ensure policy enforcement.
Modules include:
Compliance - the only software that provides internal, regulatory and communications control allowing compliance officers and risk managers to uncover issues and potential violations proactively, as they are developing, by understanding the concepts and context of communications and actions.
Enterprise Legal Hold - the only end-to-end software for legal counsel to automate notification, preservation and collection across all enterprise repositories, desktops and laptops for all data formats, including voice, email, IM, applications and databases.
Disposition Management - the only software that automatically categorizes information based on the value of the content to the organization, then applies retention and disposition policies accordingly. It further ensures that information related to a legal hold or regulatory matter isn't accidentally deleted.
"Gartner Research estimates that in 2007 at least 75% of all global companies will be involved in legal or regulatory action that requires a systematic approach to legal discovery."
E-Discovery: What You Don't Know Will Hurt You, Debra Logan, Gartner, 2006
Leveraging the Power of IDOL
Autonomy's experience in this area is unparalleled and a selection of customers already benefiting from this approach is listed below.
Summary: ...Preservation Act and approximately 40 related laws and regulations. This requires making relevant best practices, research, regulatory information and training resources readily available and meaningful to those government employees involved in compliance issues. In addition, a broader user-base of federal...
Summary: ...to all citizens. It discusses all important legal issues arising from the court practice and hears appeals against decisions first given by the county courts. It also decides on appeals against final decisions of the High Commercial Court of the Republic of Croatia and the Administrative Court of the...
Summary: ...SJ Berwin Case Study. Case Study “WorkSite allows us to provide significantly better and more fexible service to clients—any lawyer receiving an urgent call at 2 a.m. can deal with problems instantly, without the need to return to the office or carry cumbersome folders home with them.” Industry...
Summary: ...Autonomy Case Study - Frost Brown Todd LLC. “One of our clients was being sued, and we had to hold everything in the entire firm related to them,” says Bromwell. Even though the firm was using WorkSite for document management, records outside the system couldn’t easily be locked down. “These events...
Summary: ...and email management, information governance, archiving and records management, knowledge management, policy management and eDisclosure, legal hold and review.
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Summary: ...The value of Cardiff LiquidOffice has been quantified in many ways at AHOM—from reduced headcount and higher employee productivity to accelerated revenue collections and better regulatory compliance. “Since implementing Cardiff LiquidOffice, American HomePatient has reduced office payroll expenses...
Summary: ...knowledge and experience across hundreds of industries and practice areas including, corporate mergers, tax law, intellectual property, technology issues, arbitration and litigation. document management, records outside the system couldn’t easily be locked down. “These events raised eyebrows over...
Summary: ...the latest regulations and best practice advice but will also be able to cross-reference this with the internal policies and uncover, often hidden, stores of unstructured information contained in documents around the company network. By using the inherent intelligence of Aungate (powered by the Autonomy...
Summary: ...regulations and best practice advice but will also be able to cross-reference this with the internal policies and uncover, often hidden, stores of unstructured information contained in documents around the company network. By using the inherent intelligence of Aungate (powered by the Autonomy IDOL software)...
Summary: ...grew, we reached the point where our systems were holding us back,” says Chris Coart, Practice Technology Manager, RBZ. “It was clear that we needed to be on the leading edge of technology to continue our growth and success.” The essence of the problem: paper. Physical client files were cumbersome...
Summary: ...the email page differently,” reported Salmanowitz. “Even something as simple as hyperlinking the title above the Contact Now button brought a 12% increase in conversions, but it’s the kind of thing we never would have believed on our own.” LexisNexis LexisNexis Drives Customer Value thr Improved...
Summary: ...HP Services • Consulting and integration services, including system design, integration, and configuration • Onsite system implementation • Ongoing system maintenance • Records and document management File Plan and Disposition Schedules design • Business unit transition consulting and recommendations...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...policies alongside legal hold policies. This efficient and cost effective process is systemized, repeatable, and defensible, as required by the FRCP, and eliminates the need to rely on manual processes. Aungate Legal Hold’s ability to enforce a legal hold on any data that may need to be preserved based...
Summary: ...manner Most so-called legal hold solutions do little to mitigate the risk inherent to the legal hold process. In stark contrast, Autonomy’s Aungate Legal Hold is the only available solution that can meet the organization’s needs for legal hold and the preservation obligation while also mitigating...
Summary: ...Autonomy ControlPoint: Information Governance for SharePoint. In the wake of new regulations, credit crisis, and highly publicized internal fraud cases, it has become essential for organizations to consistently implement information policies for finding, holding and disposing of content in a timely manner....
Summary: ...the named custodian can respond. Preservation and Collection Module: Preserve in-place or collect: the only solution to offer both options With comprehensive preservation and collection capabilities, Autonomy Legal Hold is the only solution that can ensure defensible compliance with the duty to preserve....
Summary: ...needed for processing and review. Aungate Legal Hold is a holistic solution built to manage cases, custodians, notifications, acknowledgements, collections, and dispositions. Each step of the process is consistently executed and managed–on the information governance platform. Legal Hold is fully auditable,...
Summary: ...Autonomy IDOL Server 7. To be FRCP-compliant, pan-enterprise search platforms: • Need to search ALL repositories • Cannot perform “jump- out ” - a sleight of hand used by some vendors to feign performance, in which the search engine stops looking across an index as soon as it is believed a large...
Summary: ...Systems Ltd. The Autonomy End-to-End eDiscovery Solutions Include: • Autonomy Legal Hold: The only comprehensive solution to automate the entire legal hold process and meet the preservation obligation. It includes notification management, automated preservation in-place and collection across all repositories,...
Summary: ...management with executive dashboard for tracking of issues, resolutions and productivity. • Proactive policies for real-time blocking, quarantining and routing information flow to enforce information risk p olicies • Audit trails at message, case, policy & user levels • International language suppor...
Summary: ...Holds are applied at any level, suspending final destruction of records. Centrally managed retention policies A central interface enables administrators to set records governance policies including trigger events, retention periods, and disposition rules, as well as to monitor and enforce compliance....
Summary: ...by applying policy based on understanding the actual content of an email, document or phone recording instead of relying solely on its metadata. Meridio provides the compliance and disposition piece of this solution to ensure that information related to a legal or regulatory matter isn’t accidentally...
Summary: ...using Introspect. Most search engines miss results due to performance optimization techniques known as ‘jump out’. By applying FRCP compliant search at the source, all relevant information is discovered while reducing the size of the collection based on a combination of Boolean, Keyword, Conceptual...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...and data management • Automated, Next-Generation Classification delivers intelligent, accurate categorization • Automated Records Management for intelligent file plan management and event-based retention schedules • Enterprise Legal Hold manages holds, notifications, and desktop collections from...
Summary: ...algorithms and probabilistic modeling, IDOL forms a conceptual and contextual understanding of all content in an enterprise, indexing and automatically analyzing any piece of information from over 1,000 different content formats, including rich media. For the heterogeneous enterprise that holds SharePoint...
Summary: ...quickly and easily. Features and Benefits Autonomy’s unique infrastructure, which carries out operations on unstructured content through understanding the context of the information, solves the issues of manually tagging information and the defocused approach of using legacy keyword systems to find...
Summary: ...Language Support The ability to provide content in multiple languages is becoming increasingly important. To succeed in a global market, enterprises need to impose rigorous requirements on the underlying technology that provides global language support and necessitate industryleading functionality and...
Summary: ...end services. This allows the administrator to control, monitor and manage the Autonomy modules running in the system. When an enterprise expands to include a new DiSH server, all that is required is for the Dashboard to be notified of this new addition. about that service (Configuration, Monitors, Alerts,...
Summary: ...can use the Dashboard to obtain information provided by the DiSH back end service. This allows the administrator to control, monitor and manage the Autonomy modules running in the system. When the system expands to include a new module, all that is required is for DiSH to be notified of this new addition...
Summary: ...multilingual and cross-lingual c apabilities. • Keyword search, including the support of operators such as AND, OR, NOT, NEAR, DNEAR, SOUNDEX, FUZZY, RANGE, etc. • Boolean restrictions across multiple metadata fields • Support of sorting by relevance and/or arbitrary numbers of metadata fields • Full...
Summary: ...Thunderbird 1.0, Eudora 6.2) (.mbx) • Microsoft Outlook (multiple versions) (.msg) • Microsoft Outlook Express (multiple versions, Mac and PC) (.eml) • Microsoft Outlook Personal Folder (multiple versions) (.pst) • Text Mail (MIME) • Transport Neutral Encapsulation Format • Yahoo!
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This is a small selection of the Autonomy Technical Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...the acceleration of policy enforcement for compliance needs whether that is to enforce record keeping requirements or legal hold management, including notification, preservation, collection. The Autonomy Information Governance platform allows faster and more efficient identification of issues to accelerate...
Summary: ...must be preserved under the FRCP. These shortcomings have left corporations with a lingering vulnerability that has resulted in numerous infractions, fines, and sanctions. This whitepaper will examine what all corporations can do to improve their legal hold processes in order to comply with the Federal...
Summary: ...to the Federal Rules of Civil Procedure (FRCP) of 200646 codified prior rules and case law to clearly establish that electronically stored information (ESI) was subject to discovery requirements. In essence, it places an affirmative duty on parties to a lawsuit to preserve and produce relevant electronic...
Summary: ...achieve massive scale, intelligent, fully-featured and flexible collections, legal hold and lock and block of information assets within short time frames when required by regulatory compliance. The following key functional areas are included: • Device Identification, using out-of-the-box integration...
Summary: ...the full lifecycle of the information, including creation, retention, access management and ultimately disposition. The corporate world’s focus on litigation readiness came sharply into focus with the amendments to the U.S. Federal Rules of Civil Procedure (FRCP) that came into affect late in 2006....
Summary: ...policy server and forensic collection. • Custodian managed: allows self preservation and upload to a central collection supported by automated workflow, such as notifications, reminders, interview forms, live links to central hold repository and acknowledgements to ensure FRCP compliance and prepare...
Summary: ...collection. • Custodian managed: allows self preservation and upload to a central collection supported by automated workflow, such as notifications, reminders, interview forms, live links to central hold repository and acknowledgements to ensure FRCP compliance and prepare the legal team for the meet...
Summary: ...integrates with eDiscovery services. Autonomy ControlPoint: Information Governance & eDiscovery Solutions for SharePoint 11 Autonomy Legal Hold Autonomy ControlPoint's Legal Hold application for SharePoint is a holistic solution built to manage cases, custodians, notifications, acknowledgements, collections,...
Summary: ...subsequent legal or regulatory action. The Impact of FRCP For many companies, the business of managing information risk and legal matters are completely separate with limited or no visibility of the relationship between on-going communications and active legal matters. The impact of the 2006 FRCP changes...
Summary: ...of legal hold. The value of all documents in an enterprise is subject to such vacillations. It is this very malleable nature of a document’s significance that necessitates such close integration between legal hold and records management. It will therefore be difficult to achieve consistent enforcement...
Summary: ...date and ensure all appropriate people sign off on it. 3. Scan information against all records scheduled for deletion. 4. Tag records to be placed on litigation hold. 5. Hold litigation-related records in a secure location. 6. Update preservation information and check against any new or changed preservation...
Summary: ...information for compliance. For instance, amendments made to the Federal Rules of Civil Procedure (FRCP) in 2006 stipulate that all digital information including email, instant messaging chats, websites, and any other data in digital format be made available for eDiscovery. Other regulatory requirements...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
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