AUTONOMY UNVEILS INDUSTRY'S FIRST MEANING BASED RISK MANAGEMENT PLATFORM FOR LAW FIRMS
End-to-End Platform Significantly Mitigates Risk by Offering the Most Comprehensive Risk Management Portfolio for Law Firms
ILTA 2010 - Las Vegas, NV - August 23, 2010 - Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software, today unveiled the industry's first end-to-end, meaning-based Risk Management platform for law firms. The Autonomy Risk Management platform leverages Autonomy's Intelligent Data Operating Layer (IDOL), deployed today in over 2000 law firms, to deliver multiple risk management modules from a single intelligent platform. Autonomy Risk Management combines Autonomy Client Intake, Conflicts Manager, Legal Hold, Records Manager, and Supervisor to form the industry's most comprehensive platform for helping law firms address the increasingly complex and high-stakes risk management process.
IDOL's unique ability to understand, analyze and act on the meaning of information in any file format and language allows the Autonomy Risk Management platform to automatically understand the inter-relationships within data, and monitor and apply policies against all communications channels. As a result, law firms transform legacy and manual risk management processes and reduce the cost of owning and maintaining multiple point solutions.
Managing compliance with regulations and ethical rules, meeting client requirements for data security, and responding to requests from regulators and courts has become progressively more difficult given the increasing volume of electronic data. In addition, the risk management process has become an ever-more complex task given the rise of mergers and acquisitions, globalization, and the increase in lateral hires within the legal industry.
"Law firms today face increased pressure due to stricter regulations, economic pressures and the ongoing duty to uphold confidentiality," said Tom Browne, General Counsel at Hinshaw & Culbertson LLP, a leading law firm in ethics and risk management for professionals. "Electronically stored information poses additional risk, given the volume, uncontrolled distribution and range of formats. Autonomy's Meaning Based Risk Management platform enables law firms to mitigate these modern risk factors much more effectively than traditional methods."
Autonomy's end-to-end Risk Management platform helps law firms mitigate risks and optimize the resources associated with this process. This comprehensive platform addresses critical areas of risk within law firms with the following modules:
Client Intake - It is essential to understand all the information sources and all the inter-relationships between clients to make client management more efficient. Effective client intake enables law firms to vet the quality of the potential client and matter, a significant source of risk and opportunity cost for the firm. Autonomy brings advanced automation to this critical loss prevention process, reducing risk and increasing efficiency.
Conflicts Manager - Firms must quickly and efficiently identify any potential conflict of interest prior to accepting a new business engagement. Autonomy's Risk Management platform reveals all relationships between the information assets of the firm and public internet resources to risk managers and conflicts analysts. This allows them to more quickly and soundly vet potential new business and lateral hires and reduce the risk of unknown conflicts. Autonomy accelerates the process of obtaining and adhering to waiver letters, ensuring that the firm and their clients have the protection required and billable work can commence quickly, saving time and yielding higher revenue.
Legal Hold - The traditional process of tracking hold notifications in a spreadsheet is challenging to maintain, audit and defend in court. Autonomy's Risk Management platform allows law firms to preserve data "in-place" and apply comprehensive preservation policies to any data, regardless of format or location. This ensures compliance with regulations, including the U.S. Federal Rules of Civil Procedure (FRCP).
Records Manager - Autonomy's Risk Management platform provides attorneys with quick access to the right information at the right time, ensuring accurate client communication when responding to clients. Ethical walls ensure privacy, while information classification, retention, and disposition management must ensure proactive and efficient management of all client and matter files, regardless of format or location.
Supervisor - Failure to properly govern electronic communications can lead to severe and damaging exposure, as well as costly disciplinary actions, sanctions and fines. Autonomy's Risk Management platform enables law firms to apply intelligent policies to all forms of communications, including email, social media conversations, and phone and voice recordings, either between attorneys and clients, or between attorneys in the same firm. These policies can be applied in real-time, either at the point of send or when they are archived as part of a comprehensive retention and disposition strategy.
"Autonomy's unique meaning-based technology, comprehensive offering, and deep understanding of the law firm market allow us to deliver the most effective platform for managing risk," said Neil Araujo, CEO of Autonomy Protect Legal Systems. "Unlike legacy approaches which rely on manual processes and point solutions, Autonomy provides the first platform that automates the time-consuming risk management process, allowing law firm partners, General Counsel, and CIOs to sleep much better at night."
Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, spearheads the Meaning Based Computing movement. IDC recently recognized Autonomy as having the largest market share and fastest growth in the worldwide search and discovery market. Autonomy's technology allows computers to harness the full richness of human information, forming a conceptual and contextual understanding of any piece of electronic data, including unstructured information, such as text, email, web pages, voice, or video. Autonomy's software powers the full spectrum of mission-critical enterprise applications including pan-enterprise search, customer interaction solutions, information governance, end-to-end eDiscovery, records management, archiving, business process management, web content management, web optimization, rich media management and video and audio analysis.
Autonomy's customer base is comprised of more than 20,000 global companies, law firms and federal agencies including: AOL, BAE Systems, BBC, Bloomberg, Boeing, Citigroup, Coca Cola, Deutsche Bank, DLA Piper, Ericsson, FedEx, Ford, GlaxoSmithKline, Lloyds Banking Group, NASA, Nestlé, the New York Stock Exchange, Reuters, Shell, Tesco, T-Mobile, the U.S. Department of Energy, the U.S. Department of Homeland Security and the U.S. Securities and Exchange Commission. More than 400 companies OEM Autonomy technology, including Symantec, Citrix, HP, Novell, Oracle, Sybase and TIBCO. The company has offices worldwide. Please visit www.autonomy.com to find out more.
Autonomy and the Autonomy logo are registered trademarks or trademarks of Autonomy Corporation plc. All other trademarks are the property of their respective owners.
Summary: ...providing slow access to attorneys in the offce and limited access to attorneys on the road and their co-counsel. This was especially true when attorneys ventured outside their core focus, for example from federal matters to state matters. “An attorney in one of our other offces may have already addressed...
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Summary: ...module to automate its traditional paper-based processing of more than 2,000 administrative forms into an automated electronic process based on the understanding of the documents’ content. Autonomy’s Certified Partner, Informa Software, was the systems integrator for the project. The Problem Traditional...
Summary: ...Abu Sheikhah. “The ability to customize access rights on the user level 3 makes it possible for us to share information broadly while maintaining security and ethical separation. As a result, lawyers can search for previous documents such as contracts to use as a starting point for similar matters,...
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Summary: ...index, analyze, collect, archive, and hold data across all media types that would be potentially relevant to regulators and litigants. The firm recognized that traditional utilities and methods for collection were not going to be viable and turned to Autonomy for a new generation of solutions. Requirements:...
Summary: ...solution, it would appear daunting to users trying to sift manually. From this deluge, MPS was able to determine new community influencers and gather early insight into relevant issues. It made it possible to generate Community Impact Assessments much faster and with more credibility. The trial also made...
Summary: ...were inefficient due to a redundant flow of paper forms throughout the organization. These inefficiencies impacted employee morale and productivity and resulted in an inability to be fully competitive with private industry in recruiting and hiring high-caliber employees. For example, supervisors had a...
Summary: ...Frost Brown Todd LLC. From a risk management perspective, the firm also needed a better way to identify and locate documents in its possession—as a client lawsuit made dramatically clear. “One of our clients was being sued, and we had to hold everything in the entire firm related to them,” says...
Summary: ...Cheshire Constabulary: Powered by IDOL - Case Study. Having seen how IDOL could help it use its information more effectively, Cheshire Constabulary wanted to further harness its capabilities, and followed up with a much more extensive deployment. The force quickly expanded its use of IDOL to index other...
Summary: ...the Observe, Advise and Explore modules, to efficiently monitor recorded interactions for contact center performance improvement. With Explore, contact center managers gained the ability to automatically analyze interactions and apply the results to agent coaching and training and deliver realtime intelligence...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...and speed this critical process within a law firm. iManage ConflictsManager helps lawyers operate ethically by upholding the interests of their clients and avoiding representation that compromises this loyalty. Although fairly simple in principle, the practice of vetting conflicts of interest has become...
Summary: ...WorkSite for the legal industry. • Security – manage security and apply ethical walls so that users have access to only the information that they are permitted to view • Check-in/Check-Out – maintain a clear reservation process to avoid document edit conflicts • Version Control – document...
Summary: ...as across desktops, applications, databases and fileshares across the enterprise with: • Legal Hold, Investigator & ECA, and Introspect for eDiscovery • Supervisor for compliance review and pre-review • ControlPoint for governance of all enterprise data • Records Manager for enterprise, legal,...
Summary: ...communication. The solution enables you to go beyond a keyword-based approach to identify potential violations with the ability to leverage advanced lexicons, conceptual search and classification tools. Supervisor is the only software solution to apply policies either in real time, or as electronic content...
Summary: ...and disposition of content. It lacks governance functionality including the advanced needs around taxonomy creation or categorization of documents against a classification schema, which powers information management policies as well as some necessary records management processes. Applying legal hold policies...
Summary: ...and disposition of content. It lacks governance functionality including the advanced needs around taxonomy creation or categorization of documents against a classification schema, which powers information management policies as well as some necessary records management processes. Applying legal hold policies...
Summary: ...if necessary. Autonomy Systems Ltd. Employing 21st Century Policy Management Traditional compliance methods have employed lexicon-based detection filters and random sampling “best practices” to monitor their enterprise communications for potentially damaging content.
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Summary: ...and government customers to address many of their critical business processes, including: • Legal - New Matter Intake: The new matter intake process is one of the most critical processes for a law firm. The firm needs to ensure that new matters are free of ethical and business related conflicts of interest...
Summary: ...policies in one system. An executive dashboard provides navigational tools that can be drilled down to explore different areas of policy module application. For instance, the officer can learn how much data is potentially on hold across all enterprise systems, or what potential policy violations are occurring....
Summary: ...is failing to meet all aspects of the legal hold obligation. The Legal Hold: Also Known As the Preservation Obligation The preservation obligation is central to the legal hold process. It requires that any potentially relevant information be preserved from the point of reasonable anticipation of litigation...
Summary: ...of spoliation. Laptop and desktop collections utilize a compact agent that runs transparently and applies legal hold policies against relevant data to preserve and lock the data in-place, or collect it in a forensically sound manner. Unlike legacy solutions that require a constant connection to the network,...
Summary: ...Now you can take it to the next level, going beyond keyword-based solutions to identify potential violations, including advanced lexicons and conceptual search and classification tools. Supervisor is the only market offering to apply policies either in real time, or as they are archived, as part of a...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...Transforming Matter and Case Management with a Platform of Meaning. For more information about ILTA, visit their website at www.iltanet.org. The electronic transmittal of legal documents between the lawyer and his or her client, the law firm and the courts, and co- and opposing counsel, has become commonplace....
Summary: ...RM will leave any conflicts checking process incomplete, and leave the possibility of cracks in internal ethical walls. Disposition also becomes haphazard; too many records are maintained, all potentially discoverable. Because it encompasses all forms of content, Contextual RM closes the gaps in conflicts...
Summary: ...was the case in the infamous “fen-phen” diet drug suit. One of the manufacturers was severely sanctioned for overwriting tape backups. The court instructed the jury to infer that the deleted messages contained evidence that was potentially damaging, and that the company had either negligently or intentionally...
Summary: ...litigation hold. This policy would include the following steps: – Legal counsel should immediately investigate the nature of the potential claim to determine which employees may have relevant information. – Following this meeting, the Designee should send a litigation hold notice to these employees,...
Summary: ...client’s interest to maintain records even where there is no legal obligation to do so. • ABA Model Rule 3.4(a) provides that “a lawyer shall not unlawfully obstruct another party’s access to evidence or unlawfully alter, destroy or conceal a document or other material having potential evidentiary...
Summary: ...something with potential evidentiary value. Lawyers should take care that the manner in which emails are organized and maintained does not (1) detract from the competence of the representation or (2) result in the loss of documents that the client may later need and may reasonably expect the lawyer to...
Summary: ...management and business process owners merely to establish and maintain an adequate internal control structure, but also to assess its effectiveness on an annual basis. This distinction is significant. The following is a high level overview of SOX implications: ??Holds the CEO and CFO personally responsible...
Summary: ...on the actions of its employees to carry-out its obligations, if any. More importantly, the Federal Rules of Civil Procedure do not grant authority for an organization to directly access such content without approval from the account holder or site owner. Getting the latter may prove quite difficult....
Summary: ...unique ability to understand, analyze, and act on the meaning of information in any file format and language, Policy Authority is the only solution that automatically applies consistent policy for all applications, such as records management and legal hold, as well as content repositories for both structured...
Summary: ...12 months) retention policies in the archive must be set for a “legal hold.” Legal holds are required by companies to systematically enforce retention of data relevant to “pending or reasonably anticipated litigation.” The legal hold process is often a part of a company’s general retention policies....
Summary: ...342 and 440 and MiFID • Integration with the full suite of Autonomy IRM products including Real-Time Policy Supervisor, Enterprise Archive Solution (EAS), Legal Hold, Introspect, Investigator & Early Case Assessment 5 • Language and content type independence—supporting over 100 languages and 1,...
Summary: ...the full lifecycle of the information, including creation, retention, access management and ultimately disposition. The corporate world’s focus on litigation readiness came sharply into focus with the amendments to the U.S. Federal Rules of Civil Procedure (FRCP) that came into affect late in 2006....
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
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