AUTONOMY ADVANCES LEGAL HOLD WITH AUTOMATED IDENTIFICATION, NOTIFICATION, PRESERVATION AND COLLECTION
Spans Laptops, Desktops and Enterprise Data Repositories; Supports More than 100 Languages and 1,000 File Formats to Ensure Organizational Compliance
Cambridge, UK and San Francisco, Calif. - Oct. 30, 2008 - Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, today unveiled the world's most advanced Legal Hold solution that fully automates the multi-faceted process necessary to preserve Electronically Stored Information (ESI) across laptops, desktops and all enterprise data sources. It is the only legal hold solution to uniquely combine and automate custodian notification and management with ESI identification, preservation and collection - all on a single platform, significantly reducing the risks and costs associated with the legal hold process and the duty to preserve by extending an organization's control of its information to the edge of the network. Autonomy's Legal Hold solution supports more languages and file formats than any of the available solutions in the market.
Recent cases make it clear that a hold notice alone does not meet the preservation obligation. The courts have held that the organization must do more than notify custodians of the legal hold and expect them to comply; it must take affirmative steps to identify and preserve potentially relevant data.
"Many organizations have misconceptions that email archiving solutions can solve their legal hold challenges. It is important to recognize that email is not everything and archiving is not legal hold," said Vivian Tero, program manager, Compliance Infrastructure at IDC. "In light of the FRCP amendments, it is critical for organizations to implement a legal hold solution, like Autonomy, that can manage the entire legal hold process, including cases, custodians, notifications, acknowledgements, preservation, and collections."
Unlike other legal hold point solutions, Autonomy's legal hold solution offers a legally defensible process that combines automated ESI identification, preservation, and collection with notification and interview management, and the ability to automatically suggest custodians and data sources. Additionally, unlike stand-alone preservation and collection solutions, which require persistent connections to laptops and desktops for search, identification, and collection, Autonomy's solution is geared towards global enterprise use by using policies to drive preservation in-place and offline collections with an industry first "Preserve-In-Place" capability for laptops and desktops, in addition to enterprise data sources. Autonomy applies intelligent hold policies against an enterprise's entire corpus of data, while allowing for multiple forensically sound collection options.
Built on Autonomy's highly scalable and secure platform, the Intelligent Data Operating Layer (IDOL), Autonomy's Legal Hold is the only solution that applies legal hold policies using Meaning Based Computing to determine the relevancy of data to litigation. It provides automatic and on-going preservation of information using the full array of keyword and Boolean rules, metadata and conceptual search to uniquely cull down data volumes by intelligently identifying potentially relevant ESI subject to the duty to preserve and under legal hold. Autonomy's solution is fully auditable, easy to use, and can quickly implement the workflow and processes necessary to demonstrate a good faith effort to meet the preservation obligation.
"With a dramatic increase in the number of securities lawsuits and investigations as a result of the current financial crisis, properly managing the legal hold process in a global enterprise with multiple divisions is incredibly complex," said Jack Halprin, Esq., Autonomy's vice president of eDiscovery and Compliance and industry veteran. "Autonomy's Legal Hold solution automates the process of identifying and preserving relevant ESI without custodian intervention and is the only solution on the market to offer legally defensible, FRCP-compliant collection options. Additionally, the integrated IDOL technology scales to the largest of organizations, combining conceptual and keyword search to reduce risk and ensure that only potentially relevant ESI is preserved."
Autonomy's Enterprise Legal Hold solution offers unique capabilities, including:
Automated Preservation and Collection - The only legal hold solution with automated preservation and multiple forensically sound collection options, including automated laptop, desktop and enterprise repository collections and deep-dive forensics collections.
Exclusive Preserve-in-Place Capability - An industry first ability to preserve relevant ESI in-place on desktops, laptops in addition to data sources throughout the enterprise.
Simultaneous Hold Notification and ESI Preservation - Eliminate the time lag between notification and preservation to reduce the risk of spoliation.
Automated Custodian Identification and Data Mapping - Integrates with Active Directory, HR and asset management systems, tracks custodian interview responses, and automatically matches criteria against operational systems to automate custodian identification and data mapping.
Automated Notification Workflows, Interviews and Confirmation Management - Includes built-in, fully customizable notification templates and interview forms and the ability to trigger automated secondary workflows or interviews based on custodian responses.
Real-time Audits and Reports - The intuitive central dashboard allows users to maintain full visibility into the ongoing status of the case with real-time audits and reports.
Seamless connectivity with Autonomy's Early Case Assessment and Introspect review platform - The only legal hold solution to offer seamless connection and transfer of data between the industry leading early case assessment and review platforms to complete an end-to-end eDiscovery process.
For more information on Autonomy's Legal Hold solution, please visit www.autonomy.com.
About Autonomy
Autonomy Corporation plc (LSE: AU. or AU.L) is a global leader in infrastructure software for the enterprise and is spearheading the meaning-based computing movement.
Autonomy's technology allows computers to harness the full richness of human information, forming a conceptual and contextual understanding of any piece of electronic data including unstructured information, be it text, email, voice or video. Autonomy's software powers the full spectrum of mission-critical enterprise applications including information access technology, pan-enterprise search, information governance, end-to-end eDiscovery and archiving, records management, business process management, customer interaction solutions, and video and audio analysis, and is recognized by industry analysts as the clear leader in enterprise search.
Autonomy's customer base comprises of more than 17,000 global companies and organizations including: 3, ABN AMRO, AOL, BAE Systems, BBC, Bloomberg, Boeing, Citigroup, Coca Cola, Daimler Chrysler, Deutsche Bank, Ericsson, Ford, GlaxoSmithKline, Lloyd TSB, NASA, Nestle, the New York Stock Exchange, Reuters, Shell, T-Mobile, the U.S. Department of Energy, the U.S. Department of Homeland Security and the U.S. Securities and Exchange Commission. More than 350 companies OEM Autonomy technology, including BEA, Citrix, EDS, H-P, Novell, Oracle, Sybase and TIBCO, and the company has over 400 VARs and Systems Integrators. The company has offices worldwide.
Autonomy and the Autonomy logo are registered trademarks or trademarks of Autonomy Corporation plc. All other trademarks are the property of their respective owners.
Summary: ...Top 10 Financial Institution Case Study case study. Desktop Legal Hold: Silent installer, performs local internal index, applies policies and rules as dictated by Autonomy Legal Hold. ALH provides a pre-culled collection set or a forensic image of the system and manages bandwidth throttling. IDOL Echo:...
Summary: ...served with a subpoena to produce a significant amount of electronically stored information (ESI). It was our goal to quickly and efficiently review and produce the ESI in native format.” Because of the volume of the data, the firm needed an eDiscovery platform to assist in the culling, reviewing, and...
Summary: ...loaner computer. For the Boston College administrators, being able to back up both PC and Mac laptops and desktops with a single product simplifies their tasks significantly. In addition, managing all backups from a single console reduces the complexity of the backup process for both PCs and Macs. Connected...
Summary: ...Autonomy’s Connected Backup for PC solution. The solution allows for smaller, faster backups to be run, eliminating the risk of data loss from branch desktops and laptops, whether operating locally or remotely. Automatically backing up data in the background, the software provides complete data protection...
Summary: ...Al Tamimi & Company Implements Market-Leading Information Management in the Middle East with Autonomy iManage - case study. “Each database is designed to suit the specific filing requirements of its users, allowing us to use the solution flexibly to address a broad spectrum of needs.” Case Study “Sound...
Summary: ...times, regardless of its location. TNPA selected Autonomy’s Connected Backup solution from local Autonomy Data Protection partner, Altonet, to enable intelligent, automated and secure backup for more than 1,800 laptops and desktops across all eight of its port sites. Autonomy Connected Backup Autonomy...
Summary: ...windows could no longer be effectively met. Solution: Autonomy’s cloud-based data protection solution for laptops, desktops, applications, and servers, which is comprised of Connected Backup and LiveVault, enabled the distributed organization to focus on strategic projects by shifting the burden of...
Summary: ...addition, content was much more accessible and allowed authorized individuals to get to WorkSite from any device or access point including desktops and laptops, and the internet. Additional benefits included: • The ability to leverage WorkFlow software, in particular in the firm’s IP practice area...
Summary: ...costly and could potentially put the organization at risk. BioPAD decided to find a partner organization that could assist them to build and implement a common, accessible and structured system that would preserve the corporate memory of BioPAD. The system needed to have a central information repository...
Summary: ...due to the legacy IT. The MoD also needed to implement an Electronic Document and Records Management (EDRM) system to enable it to meet the UK Government’s requirements for compliance and records management and other obligations under the Freedom of Information Act etc. The decision was made and staff...
Summary: ...The Minneapolis Institute of Arts (MIA) Case Study. PROMOTE POWER PROTECT The Minneapolis Institute of Arts The Minneapolis Institute of Arts Goes Digital for Speed, Access, and Control with Virage MediaBin Dedicated to enriching the community by collecting, preserving, and making accessible outstanding...
Summary: ...this would form a single platform across the enterprise because the firm had already successfully implemented Autonomy’s legal content management solution WorkSite. WorkSite is a market leading application that combines document management, email management and mobility access, and is fully integrated...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...Connectivity with End-to-End eDiscovery • Flexible Deployment Options including Collections to the Cloud Autonomy Legal Hold The World’s Only Modular Legal Hold Solution for Notification, Preservation, Collection, Data Mapping, and Litigation Lifecycle Management The duty to preserve potentially relevant...
Summary: ...Repeatable and defensible FRCP compliant search, preservation and collection combined with best-practices notification Preserve Data In-Place Lock-down and preserve information in-place on laptops and desktops, fileshares, SharePoint, and social-media sites Forensically Sound Collections Forensically-sound...
Summary: ...and Verify” Preservation and Collection Option Aungate Legal Hold Notification Management helps protect organizations against the enormous risks and costs associated with preserving and collecting potentially relevant ESI. Included with the Notification and Management module is the “Trust and Verify”...
Summary: ...Management Module Automating Notification Workflows and Interviews The notification and interview processes are critical elements of the legal hold process. Custodians must be notified of the hold and the legal team must be able to monitor receipt and acknowledgement, remind custodians of the preservation...
Summary: ...a complete legal hold process including the ability to identify, preserve, and collect data in a systemized, repeatable, and defensible manner? 2) Can the system search all data sources and types in a forensically sound and FRCP-compliant manner? 3) Does the system have the ability to preserve data in...
Summary: ...preserve. The combination of Autonomy Legal Hold and Connected Backup dramatically reduces the time and faults traditionally associated with executing legal hold on laptops and desktops. ALH replaces the high cost and protracted effort of manual solutions with a defensible process. Fully Automatic, Conceptual,...
Summary: ...Autonomy Legal Hold and Connected Backup - Autonomy Product Brief. The solution manages, tracks, interviews and notifies custodians, automatically builds and updates data maps, and applies intelligent legal hold policies against an enterprise’s full corpus of data, whether it lives on the network server...
Summary: ...whether it lives on the network server or an employee’s remote laptop; data can be automatically preserved in place, in real-time, to be securely collected when needed for processing and review. Aungate Legal Hold is a holistic solution built to manage cases, custodians, notifications, acknowledgements,...
Summary: ...holds and the duty to preserve. The solution manages, tracks, interviews and notifies custodians, automatically builds and updates data maps, and applies intelligent legal hold policies against an enterprise’s full corpus of data, whether it lives on the network server or an employee’s remote laptop....
Summary: ...is able to reduce the risk of spoliation by more effectively identifying potentially relevant information and proactively assuring this information is preserved. The technology also ensures that the data is collected, processed and analyzed in a forensically sound manner that preserves metadata and maintains...
Summary: ...seamless connectivity with Autonomy’s modular Legal Hold solution which mitigates the risk of spoliation and ensures that the potentially relevant information is preserved and collected in the forensically sound manner required under the Federal Rules of Civil Procedure Understand Communication Patterns...
Summary: ...Autonomy ControlPoint: Information Governance for the Enterprise. Autonomy Legal Hold Autonomy Legal Hold supports automatic identification, preservation, and collection across SharePoint, archives, enterprise repositories, file shares and live operational data, including custodian desktops and laptops...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...custodian identification and interviews, comprehensive auditing, and preservation and collection capabilities on a single platform to significantly reduce the risks and costs associated with the duty to preserve. ALH is geared towards global enterprise ESI preservation and hold notification, with the...
Summary: ...and forensic collection. • Custodian managed: allows self preservation and upload to a central collection supported by automated workflow, such as notifications, reminders, interview forms, live links to central hold repository and acknowledgements to ensure FRCP compliance and prepare the legal team...
Summary: ...preserve and produce ESI has severe consequences under the amended FRCP. As part of a defensible process, the organization must be able to issue, manage, and track the lifecycle of multiple legal holds simultaneously while ensuring all potentially relevant ESI is preserved and collected. Autonomy’s...
Summary: ...at its source, and preserve ESI-in-place to allow for reduction in scope before collection. Imagine the opportunity to reduce ESI volume by applying holistic, robust techniques during preservation and collection on custodian desktops, laptops and file shares, in a defensible manner to greatly mitigate...
Summary: ...sender, recipients, etc.). Collecting ESI in a forensically sound manner is required in all legal, regulatory, and governmental document requests and litigation. Autonomy Legal Hold offers automated, forensically sound collections via a secure, encrypted connection from desktops, laptops and all enterprise...
Summary: ...across all desktops, Autonomy Consolidated Archive (ACA) offers fully automated processing without the time or cost requirements of manual collection. Once activated, the legal hold policies continue to monitor information on the desktop to offer ongoing preservation and collection of relevant information...
Summary: ...in the 2006 amendments to the Federal Rules of Civil Procedure (FRCP). The duty to preserve potentially relevant information begins when litigation or an investigation is reasonably anticipated. This duty presents one of the greatest challenges for most organizations. A reasonable and defensible legal...
Summary: ...hold on the relevant content in addition to issuing the required hold notification. This exclusive capability provides full compliance with the FRCP duty to preserve potentially relevant ESI without the cost and disruption incurred with traditional methods that require physically securing and replicating...
Summary: ...to the Federal Rules of Civil Procedure (FRCP) of 200646 codified prior rules and case law to clearly establish that electronically stored information (ESI) was subject to discovery requirements. In essence, it places an affirmative duty on parties to a lawsuit to preserve and produce relevant electronic...
Summary: ...operation of an electronic information system. Rule 37(f) does not address the issue of when a duty to preserve information is triggered. When that duty arises depends on the substantive law of each jurisdiction. As a general matter, the obligation is triggered when a party becomes aware of facts demonstrating...
Summary: ...Hold litigation-related records in a secure location. 6. Update preservation information and check against any new or changed preservation criteria one last time. If the preservation criteria has changed, start again at step #3. 7. Verify that the preservation criteria used to scan the records targeted...
Summary: ...the client file belongs to the client, emails are a necessary part of the client file and proper organization is necessary in order to comply with one’s ethical obligation to preserve the file and provide it upon request. In addition, lawyers generally have a duty under ABA Model Rule 1.6 not to disclose...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
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