AUTONOMY CONTROLPOINT UNVEILED FOR MICROSOFT SHAREPOINT INFORMATION GOVERNANCE
New Solution Offering Reigns-in Control of SharePoint Server Data
Cambridge, UK and San Francisco, Calif. - October 20, 2008 - Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, today unveiled Autonomy ControlPoint, an information governance solution for Microsoft Office SharePoint Server (MOSS). ControlPoint is the industry's first information governance solution that enables real-time, policy-driven control of all SharePoint content, ensuring that customers are able to manage their SharePoint content in true alignment with today's growing corporate, legal or regulatory standards.
Autonomy ControlPoint facilitates critical governance tasks, including classification, preservation or disposition of information assets based on its unique ability to understand the meaning of information being collaborated across different SharePoint servers and other content repositories. ControlPoint alleviates the need to assign teams of risk managers, legal professionals and compliance officers to manage information risk developing across SharePoint sites. It uses a centralized policy hub to enforce governance control across distributed networks, an increasingly critical function given that SharePoint servers are typically siloed throughout the enterprise.
Designed for increased content management and collaboration, MOSS only addresses the "productivity" stages of the information lifecycle, with inadequate controls for maintenance and disposition of content. It lacks governance functionality including the advanced needs around taxonomy creation or categorization of documents against a hierarchy, which powers information management policies as well as some necessary records management processes. Applying legal hold policies within MOSS are cumbersome, as they require manual search and tag methods. Organizations also recognize that they have no centralized control or discovery of the information being published and collaborated in SharePoint servers, which can lead to severe and damaging legal, regulatory or corporate consequences.
"While many information officers have taken steps to try to protect the company with retention policies, lack of enforcement and a full understanding of the entire corpus of information in the enterprise can undermine any good faith efforts," said Mike Lynch, Autonomy's CEO. "The scope and breadth of the problem is compounded by the sheer volume of different types of information in an enterprise, hidden across divisions, countries, laptops, and now among rapidly growing MOSS installations. Companies must understand that policy matters. Without the appropriate policy applied, they will create "information anarchy". The Autonomy ControlPoint solution effectively automates the consistent application of policy to SharePoint content based on the conceptual understanding of information in all file formats and data types."
Autonomy ControlPoint addresses the governance limitations within SharePoint to support the most complex global information policies and regulations. With the ability to understand more than 1,000 file-types, the new Autonomy solution centrally manages any information asset and applies legal hold and disposition from across different SharePoint servers and other repositories located on a company's WAN. The solution delivers a broad set of functionalities specifically designed to address the information governance challenges with MOSS, including:
Seamless integration into SharePoint environment - More than 400 IDOL connectors are available to ensure that users are able to seamlessly retrieve over 1000+ file content types in MOSS securely and efficiently.
Dashboard views enabling automated information management - Customized dashboards provide alerting and transparency to information management processes within MOSS; increases visibility and streamlines governance actions like legal hold and disposition.
Management of all SharePoint content in place - This eliminates the need to replicate content from other servers and re-architect SharePoint environments to support governance needs. It also ensures that information related to a legal hold or regulatory matter is not accidentally deleted while in use.
Delivers enhanced analytics, security and reporting mechanisms - Support for a rich feature-set on MOSS content like clustering, faceted navigation and visualizations that enhance user and governance capabilities.
Autonomy Corporation plc (LSE: AU. or AU.L) is a global leader in infrastructure software for the enterprise and is spearheading the meaning-based computing movement. Autonomy's technology allows computers to harness the full richness of human information, forming a conceptual and contextual understanding of any piece of electronic data including unstructured information, be it text, email, voice or video. Autonomy's software powers the full spectrum of mission-critical enterprise applications including information access technology, pan-enterprise search, information governance, end-to-end eDiscovery and archiving, records management, business process management, customer interaction solutions, and video and audio analysis, and is recognized by industry analysts as the clear leader in enterprise search.
Autonomy's customer base comprises of more than 17,000 global companies and organizations including: 3, ABN AMRO, AOL, BAE Systems, BBC, Bloomberg, Boeing, Citigroup, Coca Cola, Daimler Chrysler, Deutsche Bank, Ericsson, Ford, GlaxoSmithKline, Lloyd TSB, NASA, Nestle, the New York Stock Exchange, Reuters, Shell, T-Mobile, the U.S. Department of Energy, the U.S. Department of Homeland Security and the U.S. Securities and Exchange Commission. More than 350 companies OEM Autonomy technology, including BEA, Citrix, EDS, H-P, Novell, Oracle, Sybase and TIBCO, and the company has over 400 VARs and Systems Integrators. The company has offices worldwide.
Autonomy and the Autonomy logo are registered trademarks or trademarks of Autonomy Corporation plc. All other trademarks are the property of their respective owners.
Summary: ...Autonomy ControlPoint: Information Governance for SharePoint. This provides KLA a fundamental lever, in a competitive market, for improving efficiency across a spectrum of transactional, litigation and administrative business processes. Autonomy’s IUS solution provides an unparalleled user experience...
Summary: ...that supports legal hold and sophisticated eDiscovery operations • Maintain defensible chain of custody throughout the process • Future collection of SharePoint system data and 20TB of content located on NAS storage systems The Solution The challenge of collecting an estimated 500TB of email and other...
Summary: ...hard to find and cumbersome to access n With no definitive, centralized repository for complete client information, the firm faced difficulties with compliance and disaster recovery planning n E-mails weren’t being reliably captured and made available across the firm Benefts of Using Interwoven: n Centralized,...
Summary: ...KPMG, HP simplify HP records management. This records assessment included the validation of all types of records being created across HP’s global business units and functions; not only records being created by people, but the millions of records being created from numerous electronic applications. The...
Summary: ...hoc profiling made content difficult to find • Large volumes of unmanaged email content caused email overload, undermined centralized management, and increased risky Benefits of Using Autonomy • Remote access and caching capabilities enable professionals to benefit from centralized firm knowledge...
Summary: ...systems used by the firm could not be integrated, resulting in a redundant, high-maintenance infrastructure • Offsite storage of paper files slowed responsiveness and undermined productivity • The firm needed a more scalable, flexible platform to support growth Benefits of Using Autonomy iManage • Centralised,...
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Summary: ...is a major challenge for organizations, especially since many financial companies are geographically dispersed and compliance standards differ for every region. ABN AMRO is no exception to this rule. Being a multi-national company and employing over 400 lawyers and compliance officers, the banking group...
Summary: ...Management With Autonomy, Frost Brown Todd is realizing their goal of end-to-end information management, giving the firm a solid handle on every step of the process from creation to disposition. Bromwell says, “I believe the combination of WorkSite and iManage Records Manager will finally give us the...
Summary: ...over 140 years experience in glass and glazing to its customers. The Need Within the company, many employees worked on centrally-stored documents which are accessed via a Wide Area Network (WAN). This data resides behind the corporate firewall. There is, however, a significant amount of vulnerable data,...
Summary: ...and best practices â– Legacy systems lack the granular security controls needed to meet client and regulatory compliance standards â– Genpact required a centralized knowledge repository that also provided secure, partitioned data for each of their clients Benefits of Using Interwoven â– The ability...
Summary: ...manage large volumes of information effectively throughout its distributed global organization. Until recently, remote access challenges made this diffcult to achieve: unable to gain fast, convenient access to trading documentation residing in the frm’s New York and Singapore hubs, professionals in...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...within MOSS are cumbersome, as they require manual search and tag methods. Organizations also recognize that they have no centralized control or discovery of the information being published and collaborated in SharePoint servers that are increasingly siloed, which can lead to severe and damaging legal,...
Summary: ...within MOSS are cumbersome, as they require manual search and tag methods. Organizations also recognize that they have no centralized control or discovery of the information being published and collaborated in SharePoint servers that are increasingly siloed, which can lead to severe and damaging legal,...
Summary: ...speaker and audio segmentation, speaker recognition and classification, and audio/text synchronization EAS and Autonomy ControlPoint for complete SharePoint governance EAS and Autonomy ControlPoint combine to form the industry’s first information governance platform that enables real-time, policy-driven...
Summary: ...consistent retention policies while leaving documents ‘in-place’ and being centrally managed. Enterprise Data Capture (EDC): No Need to Declare Records Unlike other solutions, Autonomy Records Management seamlessly delivers records retention and disposition that users can and will adopt without the...
Summary: ...information policy creation, enforcement and audits. Autonomy monitors and analyzes all electronic communications including email, IM and voice traffic in real-time and automatically alerts compliance officers, lawyers, managers and employees in order to mitigate potential risk and governance violations....
Summary: ...as across desktops, applications, databases and fileshares across the enterprise with: • Legal Hold, Investigator & ECA, and Introspect for eDiscovery • Supervisor for compliance review and pre-review • ControlPoint for governance of all enterprise data • Records Manager for enterprise, legal,...
Summary: ...the user is prompted to provide more information. • When used automatically, if there is no information to define the record, it is placed in a holding area until the user can provide the required information. By utilizing the MOSS 2007 Policy interface, Meridio makes it possible to deliver ‘One-Click’...
Summary: ...potentially damaging information based on its context. Intelligent policies are applied to communications in real-time, either at the point of send or when they are archived as part of a company’s retention and disposition strategy.
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Summary: ...systems that can not only locate but hold and preserve evidentiary content are required. Autonomy Legal Hold addresses these challenges by providing the industry’s first and only comprehensive, automated, and effective solution for mitigating the risk associated with legal holds and meeting the preservation...
Summary: ...to critical information from a user’s normal work environment — including email, document management and desktop applications — and further improves transparency via automated and semi-automated processes for record capture. This allows the organization to define and enforce policy without impacting...
Summary: ...Leverage your existing IT architecture with seamless integration with Microsoft Office, Microsoft SharePoint, and other industry‑standard authoring tools • Control who can access documents and records with rigorously enforc security structure Document-centric collaboration Workflow Imaging Web content...
Summary: ...information lifecycle with the ability to integrate corporate information governance policies into the preservation and collection process, providing an automated ability to enforce legal holds alongside retention and disposition policies. This efficient and cost effective process is systemized, repeatable,...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...to formulate a consistent and effective information management strategy. SharePoint fails to provide centralized control or discovery of the information being published and collaborated in SharePoint servers, which can lead to severe and damaging legal, regulatory or corporate consequences. Prohibitive...
Summary: ...information is on hold or expired is key to meeting compliance and storage goals. Autonomy Policy Authority enables policies to be enforced and monitored on distributed content, including content residing in ECM repositories like SharePoint. Autonomy ControlPoint allows organization to automate policy...
Summary: ...Based Information Governance is made up of the following three solutions: • Autonomy ControlPoint is a centralized policy hub for enforcing compliance policies on distributed content, including content residing in ECM repositories such as SharePoint, file shares, email systems, and internal applications....
Summary: ...questionable. If WAN links cannot crawl remote content at regional farms, search becomes not enterprise-wide but restricted to local content. SharePoint’s new Federation feature allows SharePoint users access to more websites and other SSPs in regional farms without relying on WAN.
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Summary: ...policy management, legal hold, records management, role-based dashboards, and workflow tools to simplify information risk management for the CIO, legal counsel, and corporate compliance officers. This enables the acceleration of policy enforcement for compliance needs whether that is to enforce record...
Summary: ...eDiscovery of audio, video, and text files from over 400 content sources including email servers, phone systems and content management systems such as SharePoint. The unified platform addresses all requirements for managing multiple content formats from multiple systems. These requirements include transparency,...
Summary: ...of legal hold. The value of all documents in an enterprise is subject to such vacillations. It is this very malleable nature of a document’s significance that necessitates such close integration between legal hold and records management. It will therefore be difficult to achieve consistent enforcement...
Summary: ...are no longer being treated as a back office, archive function owned and managed by a small set of records management staff. The need for an organization to meet its regulatory responsibilities, achieve business process improvement and avoid litigation risks mean that records have become the responsibility...
Summary: ...ability of organizations to locate, monitor and store critical email and attachments in an organized method. Additionally, PST files tend to be overlooked in the scope of records disposition because organizations lack the necessary tools to locate every PST file that may reside throughout the infrastructure...
Summary: ...which leaves the Agency vulnerable in an audit. This often undermines trust in the information since employees don’t know which version to believe. The lack of standardized processes and best practices has made the Agency’s records management unnecessarily expensive and time-consuming. It has also...
Summary: ...exposes businesses to potential legal and business ramifications. The consequences could affect the company, executive management, and board members directly, while investors and stock holders suffer from a damaged brand. Regulatory bodies can request that companies reproduce what a certain visitor saw...
Summary: ...case, Philip Morris was forced to pay a $2.75 million penalty for similar violations. In the course of daily work, the lack of coherent and comprehensive RM will leave any conflicts checking process incomplete, and leave the possibility of cracks in internal ethical walls. Disposition also becomes haphazard;...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
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