Interwoven and Omtool Streamline the Paper-to-Electronic Document Cycle
Unique Approach Greatly Simplifies Filing and Management of Critical Hardcopy Documents
ILTA 2007 CONFERENCE, Orlando, FL., - August 20, 2007 - Interwoven, Inc. (NASDAQ: IWOV), a global leader in content management solutions, and Omtool™, (Pink Sheets: OMTL), a leading provider of document capture and handling products and services, today announced the enhanced integration of Omtool AccuRoute with Interwoven WorkSite and Interwoven Records Manager. This unique solution provides law firms with a comprehensive system for improving management of the iterative transitions between paper and electronic documents and ensures proper tracking and declaration of final documents for firm records management.
Although electronic information is growing exponentially, the most important document in a client file is the signed physical copy. Signed paper documents represent the last step in concluding important transactions – such as mergers and acquisitions, partner contracts, divorce settlements, and home closing documents – and must be stored in a firm's document and records management system for easy location and management as needed or as required for compliance. However, this signed copy is rarely managed appropriately because of the current tedious process of copying, faxing, scanning, and filing.
With an integrated Interwoven WorkSite and Omtool AccuRoute solution, legal professionals can now print contracts or other important documents from Interwoven WorkSite that, once signed and rescanned, will automatically be recognized and routed to the correct client file – with retention policies automatically assigned to each document. By enabling a user to route a copy of a signed document directly into an Interwoven WorkSite electronic file by simply scanning a document, firms are able to ensure their client files are complete and in an environment where they cannot be lost.
"At WolfBlock, we are using Interwoven for our legal and matter-centric document management in conjunction with Omtools' AccuRoute, to address paper documents in addition to the electronic documents," said Patti O'Hara, CIO, Wolf Block Schorr & Solis-Cohen LLP. "We look forward to these new enhancements and their ability to address physical records management with the potential to save a tremendous amount of time by eliminating what was once potentially an error-prone and expensive manual process."
Announced today at ILTA's 30th Annual Educational Conference, (Interwoven Booth 603/605 and Omtool 616/618), the integration helps organizations more efficiently manage the paper to electronic document cycle in two key ways:
When electronic documents are stored in Interwoven Worksite and are printed out for signature or other physical annotations they may now be automatically reintegrated into the system which will reduce the number of misplaced documents
Paper documents and their physical storage location will be associated with the electronic version stored in Interwoven Worksite to improve document accessibility.
In the future, the solution will also enable mail room personnel to capture paper as it comes into the mail room and route these documents directly to the appropriate people and matter files, dramatically reducing document distribution time.
"As a result of this partnership and full integration of Interwoven WorkSite and AccuRoute, firms can enjoy an unprecedented level of productivity and simplicity in how they manage the cycle of paper to digital and back again," said Neil Araujo, vice president of professional services industry solutions marketing at Interwoven. "By making it easy for firms to tightly integrate both electronic and physical documents, they are able to fully realize the promise of matter centricity and close the paper loop once and for all."
"When you consider the industry studies that have determined a typical professional can spend up to 500 hours annually reviewing and routing files and another 150 hours looking for incorrectly filed documents, it is imperative that a solution deliver very specific and accurate document management and tracking with a high degree of simplicity for end-users," said Thaddeus Bouchard, CTO, at Omtool. "It was with these objectives in mind that Omtool and Interwoven created this integrated solution to assist in the management of documents throughout their lifecycle to avoid misplacing documents and dramatically reducing the amount of time spent managing those documents."
Availability The enhanced integration will be generally available later this year.
About Omtool
Omtool, Ltd is a leading provider of document handling solutions that simplify the integration of paper and electronic documents in enterprise information management systems. Our flagship product, AccuRoute, streamlines the capture, conversion and communication of paper and electronic documents, enabling fast, secure, simultaneous distribution to multiple destinations in multiple formats. Available at any network-enabled scan device or from user's desktop computers, AccuRoute provides faster, more efficient workflows, while reducing cost, complexity and risk. Omtool solutions are used worldwide by businesses in document-intensive industries that demand secure handling, integration and tracking of documents in full compliance with a range of regulatory requirements. Based in Andover, Massachusetts with offices in the United Kingdom, Omtool can be contacted at 1-800-886-7845 or http://www.omtool.com.
About Interwoven
Interwoven, Inc. (NASDAQ: IWOV) is a global leader in content management solutions. Interwoven's software and services enable organizations to maximize online business performance and organize, find, and govern business content. Interwoven solutions unlock the value of content by delivering the right content to the right person in the right context at the right time. Over 4,700 of the world's leading companies, professional services firms, and governments have chosen Interwoven, including Airbus, Amnesty International USA, Avaya, BT, Cisco, Citi, Delta Air Lines, DLA Piper, FedEx, Grant Thornton, Hilton Hotels, HKMP LLP, Hong Kong Trade and Development Council, HSBC, LexisNexis, MasterCard, Microsoft, Samsung, Shell, Sky Italia, Qantas Airways, Tesco, Virgin Mobile, and White & Case. A community of over 25,000 developers and over 300 partners enrich and extend Interwoven's offerings. To learn more about Interwoven, please visit www.interwoven.com.
Summary: ...by all electronic correspondence in 2004/5. Today, the firm has deployed WorkSite 8.5 and is profiling around 100,000 emails a year. While the scanning of physical documents began as a pilot in 2003 followed by all paper scanned by 2006, today the firm’s scanning volumes are actually on the decline....
Summary: ...for Infotek, a trusted provider of services and technology advice. The answer to that question ultimately kick-started a plan that dramatically reduces the amount Ruby Tuesday spends on shipping every year, accelerates important accounting processes and dramatically improves employee productivity. Ruby...
Summary: ...per day to 4,000 per day • Nearly immediate access via FileNet to all documents regardless of their status • Single pass data, index and image capture • Reduction in paper handling, manual data entry, and cycle time • Enhanced business rules (tax calculations, database lookups, routing) • Image/...
Summary: ...introduced unnecessary cycle time, delayed the timely delivery of information, and slowed web updates to once or twice a week. With Autonomy, simple-to-use templates streamline the publishing processes for both standard, scheduled updates, and emergency updates that require immediate deployment. In both...
Summary: ...Frost Brown Todd LLC - case study. Case Study “The combination of Autonomy’s iManage WorkSite and iManage Records Manager will finally give us the information management capabilities we need to treat all documents—physical, electronic, and e-mail—the same way and with a uniform retention policy.”...
Summary: ...River Authority of Texas Industry State/local government Application Centralized repository of personnel, HR and payroll eForms Challenges Reduce redundant processes & streamline approvals Solution Autonomy Process Automation, Interlink Electronics’ ePad used with CIC’s Sign-It Software for signature...
Summary: ...the Firm is transitioning to a matter-centric model in which WorkSite manages the entire electronic matter fle. With this approach the frm can store all matter content—including e-mails, scanned images, documents, and other fle types—side-by-side in an integrated virtual matter folder environment....
Summary: ...that any content could be correctly captured, identified, and filed for rapid retrieval. “Not only would WorkSite hold all of the emails, electronic and scanned documents, and faxes related to a matter, but it worked in a way that appealed to the lawyers used to living in Outlook,” says Kosminsky....
Summary: ...web channel is the only way people could sign up for our service” explains Lomit Patel, the company’s Senior Director of Marketing. “Improving our online conversion rates and reducing drop-offs has an immediate impact on our bottom line, so we’re highly focused on continually optimizing our customer...
Summary: ...simple, but has a huge effect.” Reducing Risk VKA no longer had to worry about information being lost through hard drive failures, misplaced paper files, or employee departures; all content is now stored and backed up centrally. “WorkSite has helped us achieve better risk management, disaster recovery...
Summary: ...installation, and testing and acceptance. Services include switched voice, private lines, Frame Relay, and ATM for voice, data, and video applications. The department’s goal is to provide customers with a seamless, streamlined, and Web-centric automated ordering system that also provides managers with...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...browser access without the need to maintain and synchronize multiple databases. WorkSite streamlines document filing by virtually eliminating manually completed document profile forms. Any item stored in WorkSite, whether a document, e-mail, scanned image, or audio file, inherits security and metadata,...
Summary: ...their value and makes them easier for people to work with. The result is smoother processing for both organizations’ customers and staff, dramatically reducing costs of data entry and offering complete visibility into process status at every point in the cycle.
...
Summary: ...Retention Policy Management for Electronic and Physical Records Records Manager provides the ability to manage and automate retention policies for both physical records and content stored in WorkSite, at the client, engagement and document level. iManage Digital Safe – Consolidated Archive Digital Safe...
Summary: ...enterprise class process automation engine. The integration with WorkSite is designed to provide out-of-the box functionality that enables users to invoke workflow functions right from the WorkSite user interface. The combination provides iManage customers the ability to automate and streamline business...
Summary: ...Autonomy for the Legal Department - Solution Brief. Correspondence, pleadings, depositions, precedents, board records, scanned images, and more are organized in virtual file folders called WorkSpaces. Authorized users can access WorkSpaces via an intranet, extranet, mobile device, desktop, or Web, eliminating...
Summary: ...transactions back into production; safety checks are performed to make sure the data is inserted correctly without jeopardising production database integrity • Uses detailed audit trails to capture archive cycle information, messages and statistics • Stores any password required for operations in...
Summary: ...Autonomy iManage - Corporate Legal Solutions. WorkSite helps lawyers manage and document all phases of contract creation, review, approval, and execution, enabling them to create and close contracts more efficiently. Contracts stored in WorkSite can be easily located and repurposed, eliminating duplicative...
Summary: ...to determine whether or not the information has been communicated in accordance with the corporate policies. This focus dramatically increases the quality of review, reducing unnecessary review time and cost. Intelligent Sampling Aungate Real-Time Policy Supervisor facilitates compliance with the latest...
Summary: ...way that enhances their value, buffers massive upgrade requirements and makes them easier for people to work with. The result is smoother processing for your customers and staff, dramatically reduced cost of data entry, and complete visibility to process status at every point in the cycle.
...
Summary: ...to work with. The result is smoother processing for your customers and staff, dramatically reduced cost of data entry, and complete visibility to process status at every point in the cycle.
...
Summary: ...this critical corporate asset through competent records management can enhance your organization’s ability to meet governance and regulatory compliance obligations, and improve business efficiency and staff productivity. HP TRIM provides records management rigor to all business records, physical and...
Summary: ...those in law firms, legal departments, accounting, real estate and financial services. Autonomy offers the most comprehensive suite of information management applications, all built on a common, powerful platform, IDOL. •iM anage WorkSite enables the organization of matter files and related content,...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...project/engagement content eliminates the amount of paper floating around the office and the time wasted searching for misplaced or misfiled documents. The elimination of onsite paper files greatly reduces storage costs and simplifies disaster recovery planning—complete backups can be stored on a handful...
Summary: ...enforce document retention and destruction policies. WorkSite also provides integrated document routing and approval, enabling users to track document status throughout the approval cycle without superfluous phone calls or e-mails.
...
Summary: ...Cardiff TeleForm, Kodak 3520 scanners, FileNet P8 Results: • Increase in forms processing from 2,500 to 4,000 per day • Nearly immediate access via FileNet P8 to all documents regardless of status • Single pass data, index and image capture • Reduction in paper handling, manual data entry and...
Summary: ...purchase orders or any content-driven process that could affect a company’s balance sheet. This enables auditors to immediately track transactions, see their routing and approval path, and review supporting information at every step. Intelligent Documents can reduce redundant processes, streamline approvals,...
Summary: ...can be managed in place so that information need not be moved or copied into a centralized repository. This allows both retention and legal hold policy to be applied to content within its source repository. Once the data has a retention policy applied or is put on legal hold and locked down in place at...
Summary: ...Transitioning to a new Era of Human Information. • The NoSQL interface provides a single processing layer for crosschannel analytics of structured and unstructured data. • Performance enhancements for the HP Analytics Platform include: sub-queries, database statistics, life cycle management, query...
Summary: ...high storage costs in the absence of compression or single-instance storage (storing a single message and attachment only once, regardless of how many people in the organization received the message). This will drive up storage expenses today, as well as in the future, as an increasing amount of storage...
Summary: ...Moving from Paper to Electronic Matter Files with Matter Centric Collaboration: A New Technology Paradigm for a Changing Legal Industry. Competing More Effectively Matter centric collaboration gives firms an important competitive edge by enabling them to deliver a higher level of service at a lower cost....
Summary: ...The Business Process Management Guide for Healthcare. Economically streamline the end-to-end patient management process and enable the provider’s employees to make decisions based on best practices. • Improve revenue cycle management initiatives. Automatic work routing and notifcations across groups,...
Summary: ...When handled manually, this process is inefficient and also creates a real risk of document mishandling. This is especially true on a “live” document, where multiple parties are working simultaneously. An ECM system handles this process automatically, increasing both efficiency and accuracy. Without...
Summary: ...Matter Centric Collaboration: A New Foundation for Law Firm IT. The system is simple and intuitive enough to ensure universal adoption and consistent use by practitioners and their staff. Matter centric collaboration is ideally suited to the practice-centric structures currently being adopted by many...
Summary: ...of the recordkeeping controls, and the ability to maintain records processes and add layers of metadata, storage and preservation of digital records. In the selection process, the ability to deliver productivity improvements, meet compliance obligations, reduce paper storage and handling costs are important,...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
Find us on Facebook
Follow us on Twitter
See us on YouTube
Find us on LinkedIn
