Interwoven and Omtool Streamline the Paper-to-Electronic Document Cycle
Unique Approach Greatly Simplifies Filing and Management of Critical Hardcopy Documents
ILTA 2007 CONFERENCE, Orlando, FL., - August 20, 2007 - Interwoven, Inc. (NASDAQ: IWOV), a global leader in content management solutions, and Omtool™, (Pink Sheets: OMTL), a leading provider of document capture and handling products and services, today announced the enhanced integration of Omtool AccuRoute with Interwoven WorkSite and Interwoven Records Manager. This unique solution provides law firms with a comprehensive system for improving management of the iterative transitions between paper and electronic documents and ensures proper tracking and declaration of final documents for firm records management.
Although electronic information is growing exponentially, the most important document in a client file is the signed physical copy. Signed paper documents represent the last step in concluding important transactions – such as mergers and acquisitions, partner contracts, divorce settlements, and home closing documents – and must be stored in a firm's document and records management system for easy location and management as needed or as required for compliance. However, this signed copy is rarely managed appropriately because of the current tedious process of copying, faxing, scanning, and filing.
With an integrated Interwoven WorkSite and Omtool AccuRoute solution, legal professionals can now print contracts or other important documents from Interwoven WorkSite that, once signed and rescanned, will automatically be recognized and routed to the correct client file – with retention policies automatically assigned to each document. By enabling a user to route a copy of a signed document directly into an Interwoven WorkSite electronic file by simply scanning a document, firms are able to ensure their client files are complete and in an environment where they cannot be lost.
"At WolfBlock, we are using Interwoven for our legal and matter-centric document management in conjunction with Omtools' AccuRoute, to address paper documents in addition to the electronic documents," said Patti O'Hara, CIO, Wolf Block Schorr & Solis-Cohen LLP. "We look forward to these new enhancements and their ability to address physical records management with the potential to save a tremendous amount of time by eliminating what was once potentially an error-prone and expensive manual process."
Announced today at ILTA's 30th Annual Educational Conference, (Interwoven Booth 603/605 and Omtool 616/618), the integration helps organizations more efficiently manage the paper to electronic document cycle in two key ways:
When electronic documents are stored in Interwoven Worksite and are printed out for signature or other physical annotations they may now be automatically reintegrated into the system which will reduce the number of misplaced documents
Paper documents and their physical storage location will be associated with the electronic version stored in Interwoven Worksite to improve document accessibility.
In the future, the solution will also enable mail room personnel to capture paper as it comes into the mail room and route these documents directly to the appropriate people and matter files, dramatically reducing document distribution time.
"As a result of this partnership and full integration of Interwoven WorkSite and AccuRoute, firms can enjoy an unprecedented level of productivity and simplicity in how they manage the cycle of paper to digital and back again," said Neil Araujo, vice president of professional services industry solutions marketing at Interwoven. "By making it easy for firms to tightly integrate both electronic and physical documents, they are able to fully realize the promise of matter centricity and close the paper loop once and for all."
"When you consider the industry studies that have determined a typical professional can spend up to 500 hours annually reviewing and routing files and another 150 hours looking for incorrectly filed documents, it is imperative that a solution deliver very specific and accurate document management and tracking with a high degree of simplicity for end-users," said Thaddeus Bouchard, CTO, at Omtool. "It was with these objectives in mind that Omtool and Interwoven created this integrated solution to assist in the management of documents throughout their lifecycle to avoid misplacing documents and dramatically reducing the amount of time spent managing those documents."
Availability The enhanced integration will be generally available later this year.
About Omtool
Omtool, Ltd is a leading provider of document handling solutions that simplify the integration of paper and electronic documents in enterprise information management systems. Our flagship product, AccuRoute, streamlines the capture, conversion and communication of paper and electronic documents, enabling fast, secure, simultaneous distribution to multiple destinations in multiple formats. Available at any network-enabled scan device or from user's desktop computers, AccuRoute provides faster, more efficient workflows, while reducing cost, complexity and risk. Omtool solutions are used worldwide by businesses in document-intensive industries that demand secure handling, integration and tracking of documents in full compliance with a range of regulatory requirements. Based in Andover, Massachusetts with offices in the United Kingdom, Omtool can be contacted at 1-800-886-7845 or http://www.omtool.com.
About Interwoven
Interwoven, Inc. (NASDAQ: IWOV) is a global leader in content management solutions. Interwoven's software and services enable organizations to maximize online business performance and organize, find, and govern business content. Interwoven solutions unlock the value of content by delivering the right content to the right person in the right context at the right time. Over 4,700 of the world's leading companies, professional services firms, and governments have chosen Interwoven, including Airbus, Amnesty International USA, Avaya, BT, Cisco, Citi, Delta Air Lines, DLA Piper, FedEx, Grant Thornton, Hilton Hotels, HKMP LLP, Hong Kong Trade and Development Council, HSBC, LexisNexis, MasterCard, Microsoft, Samsung, Shell, Sky Italia, Qantas Airways, Tesco, Virgin Mobile, and White & Case. A community of over 25,000 developers and over 300 partners enrich and extend Interwoven's offerings. To learn more about Interwoven, please visit www.interwoven.com.
Summary: ...to 4,000 per day •Nearly immediate access via FileNet P8 to all documents regardless of status •Single pass data, index and image capture •Reduction in paper handling, manual data entry and cycle time •Reduction in paper handling, manual data entry and cycle time “We had many complex variables...
Summary: ...introduced unnecessary cycle time, delayed the timely delivery of information, and slowed web updates to once or twice a week. With Autonomy, simple-to-use templates streamline the publishing processes for both standard, scheduled updates, and emergency updates that require immediate deployment. In both...
Summary: ...web channel is the only way people could sign up for our service” explains Lomit Patel, the company’s Senior Director of Marketing. “Improving our online conversion rates and reducing drop-offs has an immediate impact on our bottom line, so we’re highly focused on continually optimizing our customer...
Summary: ...that the website was rarely updated. For these reasons, Felco were eager to find a way to minimize production time and the cost of updating the materials. Case study | Felco Reducing the production time of sales materials Using HP Autonomy’s rich media management solution, Felco is able to store content...
Summary: ...call at 2 a.m. can deal with problems instantly, without the need to return to the office or carry cumbersome folders home with them.” —Simon Kosminsky, IT director, SJ Berwin Customer SJ Berwin LLP is a pan-European law firm whose 150 partners and 500 lawyers advice clients on a comprehensive range...
Summary: ...has been a huge beneft for our users as well,” reports Karnick. Christensen, Glaser, Fink, Jacobs, Weil & Shapiro Leverages WorldClass Technology in a Mid-Sized Firm Setting with Interwoven With approximately 110 attorneys on staff, Christensen, Glaser, Fink, Jacobs, Weil & Shapiro, LLP isn’t the...
Summary: ...Frost Brown Todd LLC. From a risk management perspective, the firm also needed a better way to identify and locate documents in its possession—as a client lawsuit made dramatically clear. “One of our clients was being sued, and we had to hold everything in the entire firm related to them,” says...
Summary: ...streamlines document retrieval • Ability to track and compare iterations allows errors in records to be detected and corrected Business benefits • Records can be retrieved in minutes, instead of days, boosting efficiency and department’s reputation for responsiveness • Valuable storage space once...
Summary: ...firm. “The memories of past projects that resurfaced were a big plus in our consultants’ acceptance of the system,” says Beukers. “It’s very simple, but has a huge effect.” Reducing Risk VKA no longer had to worry about information being lost through hard drive failures, misplaced paper files,...
Summary: ...workflow system, and automated business processes.” –Monroe Horn, CTO, Sunstein Kann Murphy & Timbers LLP Overview The Boston-based intellectual property law firm of Sunstein Kann Murphy and Timbers LLP (Sunstein) has a strong track record of important wins for their technology and life sciences clients...
Summary: ...firm. We can see that there is a clear development path, and Autonomy is steering in the right direction.” —Jim Darsigny, CIO, Brown Rudnick Organization Brown Rudnick LLP Industry Legal Type of Application Document and Email Management Autonomy Solutions • IDOL Server • WorkSite • WorkSite...
Summary: ...the IT consultant for Infotek, a trusted provider of services and technology advice. The answer to that question ultimately kick-started a plan that dramatically reduces the amount Ruby Tuesday spends on shipping every year, accelerates important accounting processes and dramatically improves employee...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...browser access without the need to maintain and synchronize multiple databases. WorkSite streamlines document filing by virtually eliminating manually completed document profile forms. Any item stored in WorkSite, whether a document, e-mail, scanned image, or audio file, inherits security and metadata,...
Summary: ...their value and makes them easier for people to work with. The result is smoother processing for both organizations’ customers and staff, dramatically reducing costs of data entry and offering complete visibility into process status at every point in the cycle.
...
Summary: ...Autonomy for the Legal Department - Solution Brief. Correspondence, pleadings, depositions, precedents, board records, scanned images, and more are organized in virtual file folders called WorkSpaces. Authorized users can access WorkSpaces via an intranet, extranet, mobile device, desktop, or Web, eliminating...
Summary: ...to determine whether or not the information has been communicated in accordance with the corporate policies. This focus dramatically increases the quality of review, reducing unnecessary review time and cost. Intelligent Sampling Aungate Real-Time Policy Supervisor facilitates compliance with the latest...
Summary: ...Retention Policy Management for Electronic and Physical Records Records Manager provides the ability to manage and automate retention policies for both physical records and content stored in WorkSite, at the client, engagement and document level. iManage Digital Safe – Consolidated Archive Digital Safe...
Summary: ...Business Processes Autonomy iManage Workflow Manager is a full featured intelligent process automation engine that can deliver significant improvements in productivity and compliance. The solution provides rich capabilities for modeling and simulating business processes , rules based routing, electronic...
Summary: ...code is included with OmniFetch™. OmniFetch™ DLL Tester In addition to providing DLL examples and full source code, Autonomy also provides a DLL Graphical User Interface for testing custom built connectors. The OmniFetch™ DLL Tester loads the DLL and runs through a cycle testing all the functions....
Summary: ...cycle. Having a single place for all parties to collaborate on the negotiation and execution of the deal eliminates timeconsuming status calls and the need to search through e-mail attachments for the latest revisions. Integration with popular image capture tools enables executed agreements to be scanned...
Summary: ...transactions back into production; safety checks are performed to make sure the data is inserted correctly without jeopardising production database integrity • Uses detailed audit trails to capture archive cycle information, messages and statistics • Stores any password required for operations in...
Summary: ...and electronic records in a consistent and integrated manner. This approach helps organizations manage, control and discover all records from a single interface and apply the same life cycle management, access rights and policies to all records regardless of media or form. Physical Records Management...
Summary: ...environment based on policies and company strategy. • Integrated Physical Records Management – ARM manages both physical and electronic records in a consistent and integrated manner to help organizations manage, control, and discover all records from a single interface and apply the same life cycle...
Summary: ...Autonomy Meaning Based Healthcare. However, the world’s computing infrastructure has evolved around a paradigm of structured data and fixed processes – an infrastructure that is ill-suited for healthcare. Autonomy’s technology benefits the entire medical delivery cycle: our ability to conceptually...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...administrative overhead by giving professionals and support staff a more efficient way to manage information. Online access to complete project/engagement content eliminates the amount of paper floating around the office and the time wasted searching for misplaced or misfiled documents. The elimination...
Summary: ...Cardiff TeleForm, Kodak 3520 scanners, FileNet P8 Results: • Increase in forms processing from 2,500 to 4,000 per day • Nearly immediate access via FileNet P8 to all documents regardless of status • Single pass data, index and image capture • Reduction in paper handling, manual data entry and...
Summary: ...and staff to search multiple repositories to locate matter-related information. E-mails and attachments can be eliminated from e-mail servers, reducing hardware and IT support costs while ensuring that unregulated copies of content don’t fall outside the control of a well organized record retention...
Summary: ...purchase orders or any content-driven process that could affect a company’s balance sheet. This enables auditors to immediately track transactions, see their routing and approval path, and review supporting information at every step. Intelligent Documents can reduce redundant processes, streamline approvals,...
Summary: ...can be managed in place so that information need not be moved or copied into a centralized repository. This allows both retention and legal hold policy to be applied to content within its source repository. Once the data has a retention policy applied or is put on legal hold and locked down in place at...
Summary: ...Transitioning to a new Era of Human Information. • The NoSQL interface provides a single processing layer for crosschannel analytics of structured and unstructured data. • Performance enhancements for the HP Analytics Platform include: sub-queries, database statistics, life cycle management, query...
Summary: ...high storage costs in the absence of compression or single-instance storage (storing a single message and attachment only once, regardless of how many people in the organization received the message). This will drive up storage expenses today, as well as in the future, as an increasing amount of storage...
Summary: ...Two years prior, SERV Centers had piloted Cardiff® TeleForm®, an automated content capture solution, for a survey project. Accordingly, Mark Bensel contacted Pace Business Solutions, a Cardiff channel partner and member of Cardiff’s President Club, to help them utilize the TeleForm product once again...
Summary: ...Moving from Paper to Electronic Matter Files with Matter Centric Collaboration: A New Technology Paradigm for a Changing Legal Industry. Competing More Effectively Matter centric collaboration gives firms an important competitive edge by enabling them to deliver a higher level of service at a lower cost....
Summary: ...Matter Centric Collaboration: A New Foundation for Law Firm IT. The system is simple and intuitive enough to ensure universal adoption and consistent use by practitioners and their staff. Matter centric collaboration is ideally suited to the practice-centric structures currently being adopted by many...
Summary: ...When handled manually, this process is inefficient and also creates a real risk of document mishandling. This is especially true on a “live” document, where multiple parties are working simultaneously. An ECM system handles this process automatically, increasing both efficiency and accuracy. Without...
Summary: ...of the recordkeeping controls, and the ability to maintain records processes and add layers of metadata, storage and preservation of digital records. In the selection process, the ability to deliver productivity improvements, meet compliance obligations, reduce paper storage and handling costs are important,...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
Find us on Facebook
Follow us on Twitter
See us on YouTube
Find us on LinkedIn
