ZANTAZ Digital Safe Helps Organizations Lower Cost, Improve Accuracy of Compliance and Legal Discovery
New Audit and Supervision Management Capabilities Ensure More Relevant Results in Less Time
Pleasanton, Calif. - April 30, 2007 - ZANTAZ, a recognized leader in content archiving and electronic discovery, today announced the availability of Digital Safe 7.0, the latest release of the company's award-winning on-demand solution for compliance archiving, supervision, and electronic discovery. To help lower costs, speed access to results, and improve accuracy, ZANTAZ has added significant new capabilities to Digital Safe Supervisor and Digital Safe Audit Center, the applications organizations use to access the Digital Safe for compliance and legal discovery.
Digital Safe is currently used by 12 of the top 20 global financial services firms and companies in the insurance, pharmaceutical, retail and manufacturing verticals, and it is recognized as the premier on-demand solution for archiving Microsoft Exchange, Lotus Notes, Novell GroupWise, Bloomberg and UNIX Sendmail, and major instant message management systems. Protected in redundant, state-of-the-art, ultra-secure data centers, the Digital Safe archive contains more than 14 billion messages, and half a billion messages are being added each month.
According to Rider Bennett, LLP, corporations currently generate 17.5 trillion electronic documents every day, and 93 percent of all new information is created in an electronic format. Surging volumes of electronic content have created new levels of complexity for both compliance and legal departments. In response, ZANTAZ has added new workflow capabilities to Digital Safe Supervisor, enabling compliance officers to assign sophisticated roles and responsibilities and track the compliance process across multiple individuals and locations. In addition, new features in Digital Safe Audit Center help organizations respond more quickly and accurately to legal discovery requests.
"Evolving compliance and discovery requirements coupled with rapid increases in email volume force many firms to add staff to manage an increasingly complicated workflow related to email review and production," said Vivian Tero, senior research analyst at IDC. "Solutions that automate this workflow can significantly increase productivity, consistency, and accuracy during the redaction and production processes."
"The compliance and electronic discovery markets have changed dramatically over the last year and a half, and we have worked closely with our customers to ensure that Digital Safe keeps pace with their needs," said Steve King, president and CEO at ZANTAZ. "As email volumes continue to rise and requirements grow more complex, our customers need more sophisticated tools for managing their workflows and increasing efficiency. Digital Safe 7.0 delivers with two industry firsts: The first sophisticated compliance workflow for greater collaboration, and the first ID management solution for faster, more accurate responses to legal discovery requests."
Digital Safe Supervisor 7.0 - Compliance Workflows
To meet increasing government regulations and internal compliance initiatives, compliance departments in different industries typically perform automated scanning of all email going in and out of their organizations to look for phrases that may create risk. As the volume of email increases, so does the total number of messages the compliance department must review. As a result, many departments have grown from one or two people to 10 or more, and these individuals often have different roles and levels of responsibility.
Digital Safe Supervisor 7.0 now offers a workflow with roles and responsibility. Departments can assign groups of mailboxes to groups of supervisors, ensuring optimal levels of confidentiality and security. The collaborative workflow capabilities include approval and escalation processes, and the ability to annotate and pass information on to the next individual in the workflow. With Digital Safe Supervisor 7.0, teams of supervisors can now precisely coordinate their activities, enabling them to review more information in less time.
Digital Safe Audit Center 7.0 - ID Management for Legal Discovery
Forrester expects that spending on electronic discovery technology will grow from $1.4 billion in 2006 to more than $4.8 billion in 2011. The changes to the Federal Rules of Civil Procedure (FRCP), which went into effect last year, are also forcing organizations to respond to discovery requests faster. Because discovery typically takes place on the individuals named in a lawsuit and other persons who may have information relevant to the lawsuit - organizations need to improve the efficiency with which they search the archive for all emails by an individual.
The challenge is that some individuals can have 10 or more electronic IDs, (JohnSmith@company.com, JSmith@company.net, JSmith@subsidiary.company.com, etc.), and large enterprises may have dozens of employees with the same common name. In the past, audit managers were forced to construct a long, complex SQL query containing all possible ID constructions, and give the litigation team 100 percent of the results whether relevant or not.
The identity-management capability built into Digital Safe Audit Center 7.0 automates and simplifies the process:
Audit Center associates all potential IDs with all the individuals stored in Digital Safe, automatically constructs a query for one or more individuals and does a quick pre-search.
Based on this pre-search, the audit manager uses additional tools to cull through the results and eliminate irrelevant IDs, such as those associated with an employee who has the same name as one of the identified individuals.
By eliminating these irrelevant search results, the audit manager can hand off to the litigation team the smallest possible results set, realizing significant dollar savings for the company.
The search results are delivered in a litigation-review ready format, including separate packages, so access to content associated with certain individuals such as senior executives can be carefully controlled.
Within Audit Center, the refined search query can also be saved for future use.
Digital Safe 7.0 has also improved the performance of its search capabilities, with ZANTAZ customers experiencing a 30 percent improvement in search times compared to previous versions of Digital Safe.
Pricing & Availability
Digital Safe 7.0 with new Digital Safe Supervisor and Digital Audit Center capabilities is currently available. Please contact ZANTAZ for pricing information.
About ZANTAZ
ZANTAZ is the global leader in content archiving and electronic discovery solutions. ZANTAZ solutions enable organizations to capture, classify, preserve and discover unstructured digital information including email, IM, files, scanned documents, and other electronic records and review and produce relevant documents in a manner that reduces operational risks and costs while complying with legal, regulatory and corporate policy requirements. ZANTAZ solutions are available as on-site software applications or on-demand software services, or a combination of both and include a broad set of professional services and integration support. ZANTAZ customers include 9 of the 10 top global law firms, 11 of the Fortune 25 and 14 of the top 20 Financial Securities firms. ZANTAZ, ranked by IDC and Radicati as the revenue leader in email archiving, received the highest-possible vendor ranking in the prestigious Socha-Gelbmann report on electronic discovery. For more information, visit www.ZANTAZ.com or call 800.636.0095.
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