ZANTAZĀ® EAS to Offer Integration with Records Management and Enterprise Content Management Solutions
Planned ZANTAZ EAS API Release to Address Critical Customer Issues of Corporate Governance and Risk Management
SCOTTSDALE, AZ (August 23, 2005) ILTA 2005 - ZANTAZ, Inc., the global leader in Information Retention and Discovery Management (IRDM) solutions, today announced at ILTA 2005, plans to release enhancements to its Application Program Interface (API) allowing for integration of its mailbox and file management solution, ZANTAZ EAS, with Records Management (RM) and Enterprise Content Management (ECM) systems. Through future partnerships, RM and ECM vendors can utilize this API to easily integrate their systems with ZANTAZ EAS, providing customers with optimized storage space, streamlined data management, better overall return on investment and, ultimately, improved risk management and compliance.
Email management is one of the greatest challenges that corporations face today. With increasing amounts of data generated every day, both large and small organizations require a solution that integrates existing RM and ECM platforms with email archives and related documents. According to Enterprise Strategy Group, it is estimated that 75 percent of most companies' intellectual property is contained in messages and attachments sent through the organization via email, yet very few companies have processes in place to address the situation.
"Companies are feeling the pain of not having clear corporate policy around email retention, and are only beginning to address the issue," said Kenneth Chin, vice president, Gartner Research. "Email archiving products that provide a solution to meet corporate retention policies and improve the level of service to users are good first steps - but fuller records retention and document management activity will also be required. So few companies have these policies and processes in place, the exposure to legal and regulatory violations is great, and addressing the issue should be a priority."
"Our customers, in industries such as financial services, healthcare, and legal, tell us that they constantly struggle to meet the internal and external demands for better control of the critical information their organizations generate on a daily basis," said Joe Romanowski, VP of Product Strategy, ZANTAZ. "Integration of ZANTAZ EAS with our customer's RM and ECM systems will give them the power to control their information through corporate policies-using our records-in-place approach that eliminates the need to move data between multiple repositories, while preserving their existing workflow."
To meet these customer-driven requirements, ZANTAZ will partner with industry leaders in RM and ECM, enabling them to provide their customers with better control of the massive amounts of data stored in their organizations, including email, instant messages, Microsoft Office files, web content and all other data that resides within RM and ECM systems.
The ZANTAZ EAS Records-In-Place Approach
Balancing internal retention policies and external regulatory and legal demands for documents from multiple applications, while regulating and managing end-user access is a tall order for many organizations today. By enabling the ZANTAZ EAS email repository to be accessed by existing records management systems, business users can view and manage email records through a centralized RM console, eliminating the need to set and maintain records retention policies in each application. This records-in-place approach lowers costs and simplifies implementation as the email remains in the EAS repository throughout its life cycle. The result is better overall return on investment for these applications, and the assurance that archived information is accessible to a chain of business processes, from information archiving and retention, records management, document management and compliance, to electronic discovery and litigation support.
About the Products
The ZANTAZ EAS family of products offers an entire suite of solutions that help organizations fully optimize their email and file storage needs, significantly reduce IT overhead and dramatically increase end-user productivity-all while ensuring the long-term retention and instant retrieval of email and files in the event of a regulatory investigation or an electronic discovery request.
About ZANTAZ
ZANTAZ is the global leader in Information Retention and Discovery Management solutions. ZANTAZ' solutions enable organizations to capture, preserve and access unstructured digital information-including email, IM, files, scanned documents, and other electronic records-and review and produce relevant documents in a manner that reduces operational risks and costs while complying with legal, regulatory and corporate policy requirements. ZANTAZ solutions are available as onsite software applications or on-demand hosted services, and include a broad set of professional services and integration support. ZANTAZ has over 600 customers, including many of the largest corporations, law firms and government agencies in the world. For more information, visit www.ZANTAZ.com.
Summary: ...system from Advance Professional Solutions (APS) provided an ideal opportunity to implement a fresh approach with an automation initiative designed to accomplish several goals. By eliminating paper, the frm would enable its team to share documents and ensure compliance with emerging retention standards...
Summary: ...and retrieval, but also photocopying, printing, messengers, and filing time. Concerns about security, disaster recovery, and compliance also needed to be addressed. Finding the Right Solution SJ Berwinās first attempt was a system of public Outlook folders, an approach which proved to have significant...
Summary: ...Blue Cross Blue Shield of Massachusetts - Case Study. āWeāre a smaller company than some, but Autonomy is helping us meet a lot of needs and derive a tremendous amount of value.ā Industry Accolades for BCBSMA Over the past few years, Autonomy ECM solutions have helped BCBSMA grow its online presence...
Summary: ...lack of support for knowledge management led to duplication of effort ā As a small fi rm handling major cases, the firm needed to maximize and leverage its resources Benefits of Using Interwoven ā Better collaboration around content has helped the fi rm achieve billions of dollars in settlements ā Robust...
Summary: ...of specific tasks, such as an individual tax return, so people can spotlight what they need and work more quickly.ā The firmās professionals also use WorkSite to gather information on similar past engagements and efficiently re-use content. āBy basing a contract or form on existing work product,...
Summary: ...more than 1.5 million messages each week and has already drastically improved storage space issues and eliminated the need for PST files across the enterprise. Now data that previously took two to three days to recover is retrieved in under a second, and PST file corruption is eliminated. Autonomy Meaning...
Summary: ...Columbus Finance increases efficiency and reduces costs by 75%. As a result, they have been able to better manage data growth so that it is in line with expectations. This has eliminated the need to purchase additional server resources. CFI knows that its customer data is safe and secure in mirrored,...
Summary: ...and document management to the system instead of the previous practice of using folders within PST files. Groups of records can be declared easily by client and matter, automatically starting the clock on the firmās retention pol Bromwell comments āOur users like the idea 3 that there is little or...
Summary: ...also have to visit all twenty of our membership organization sites,ā explains Craig Webb, content manager of HospitalConnect, the AHAās health leadership portal. āWith a million things on your plate, thatās an hour you donāt have the luxury to waste.ā The AHA decided the best approach to address...
Summary: ...mitigation. KPMG already had a presence in HP Finance. Another key factor was KPMGās approach. āWe could tell they advocated a collaborative approach,ā Milovina-Meyer says. āWe felt they were listening to us, instead of simply trying to sell us on their skill set.ā Finally, KPMG was able to...
Summary: ...and retention ā Eliminate problems associated with paper documents such as out-of-control storage costs and productivity bottlenecks ā Ineffi cient access to content Benefits of Using Interwoven: ā Complete audit trail and content capture in a central repository improves regulatory compliance ā Firm-wide...
Summary: ...ZRIās data for assured data protection and simplified recovery. IT matters Autonomy LiveVault cloud-based backup and recovery solution recovers data in just a few simple clicks, without data loss or downtime, delivering complete business continuity. Business matters ā¢Saved 75% in overall data backup...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...retention and disposition functionality that compliance applications demand. Data stored on Centera through ZANTAZ EAS can be retrieved quickly, providing rapid access to every electronic record and eliminating the time-consuming and human-intensive process. ZANTAZ Exchange Archive Solution (EAS) EAS,...
Summary: ...Financial Industry Regulatory Authority (FINRA) and the Financial Services Authority (FSA). Autonomyās Aungate Real-Time Policy Supervisor module is the industryās most comprehensive solution to address this challenge by taking an automated and intelligent approach to monitoring all electronic communications...
Summary: ...to enforce information risk policies ā¢ Process all your information, including over 1000 file formats, including email, Instant Messages, Bloomberg, audio and video, across over 150 languages ā¢ Prevent or pre-approve messages before they are posted with audit trails at message, case, policy, and user...
Summary: ...under legal hold will not be inadvertently compromised or destroyed. Autonomy records management solutions are fully configurable: records declaration, categorization, and the definition of corresponding retention periods are automated using a policy-based approach,with the option of end-user involvement...
Summary: ...is fully configurable; records declaration, categorization and the definition of corresponding retention periods can be automated using a policy-based approach where feasible and can also be driven by the end-user where appropriate. Records in the Cloud Companies are increasingly opting for the benefits...
Summary: ...enterprises have implemented or acquired a number of disparate data stores and have an IT environment with multiple existing and diverse content stores (such as ERP systems, Microsoft SharePoint, ECM systems, Files Stores, Email archives). Each will have its own way of handling retention and disposition....
Summary: ...retirement processes. Autonomy Records Management Solutions ā Records management in the cloud does not shift or negate the obligation to properly manage, retain, preserve, and dispose of information according to legal and regulatory requirements. Autonomy Records Management solutions provide corporations...
Summary: ...is format independent, and content from phone calls, office documents, emails, instant messages and even video can be combined in a single field of view. Seamless integration with any hosted or onsite archive Autonomy Consolidated Archive eliminates the burden of acquiring, implementing, and managing...
Summary: ...know exist, and to the few experts who are willing or able to maintain an ongoing record of their expertise. Consequently, tools like wikis only succeed where administration is in place to support them and maintain policies. Instant messaging can also be helpful, but itās only relevant at the time of...
Summary: ...is preserved and document authenticity is maintained. This process is fully auditable and preserves the data in a forensically sound manner to maintain chain-of-custody. Real-time Audits and Reports Aungate Legal Hold offers real-time audits and reports through an intuitive central dashboard. This approach...
Summary: ...the organization may include audio, video or instant messages. Most organizations approach the management of this data inefficiently and worse still place themselves at risk because this information is most often held on pc hard-drives and is uncontrolled. Against the background of the explosion in the...
Summary: ...and collection process, providing an automated ability to enforce legal holds alongside retention and disposition policies. This efficient and cost effective process is systemized, repeatable, defensible and eliminates the need to rely on manual processes. A Unique Approach for Laptops & Desktops The...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...Disaster Recovery and ZANTAZ EAS. Should a company require access to old email messages for litigation or regulatory purposes, messages stored in personal mail archives are extremely difficult and expensive to locate and produce. AUTONOMY ZANTAZ EAS ZANTAZ EAS is built on a parent-child architecture that...
Summary: ...when needed, many organizations implement a content archiving solution as a central repository for both email and files. Content archiving solutions optimize storage resources, reduce IT overhead and increase end-user productivity ā while ensuring the long-term retention and instant retrieval of email...
Summary: ...of information mitigates risk of regulatory fines and legal penalties ZANTAZ EAS is a suite of products that form an integral part of the ZANTAZ Information Retention and Discovery Management (IRDM) solution. A key member of the ZANTAZ EAS product suite is the EAS Storage Manager.
...
Summary: ...PST Migration and Autonomy ZANTAZ EAS. A variety of new regulatory and legislative acts have been implemented that require organizations to archive their email; some legal retention periods stretch from seven to 15, and even up to 26 years. www.ZANTAZ.com and were key factors in our decision to purchase...
Summary: ...Network Appliance and Zantaz Content Archive and Compliance Solutions for Lotus Domino. ZANTAZ EAS reduces the number of Lotus Domino servers by archiving data onto NetApp secondary storage and consolidating remaining data onto fewer servers. Through a distributed architecture, NetApp and ZANTAZ allow...
Summary: ...archiving solutions and other complementary technologies, such as Enterprise Content Management (ECM) systems and Records Management (RM) solutions. While some vendors have advocated that all content (including email) be ultimately migrated to a single repository (usually based on their existing ECM product),...
Summary: ...users. The solution ā Enterprise Content Management (ECM) Traditional document management (DM) solutions address dynamic records and work in progress, but fail to provide an easy-to-use solution for e-mail, leaving the vital business content these messages contain unmanaged and inaccessible. Once a...
Summary: ...Email Archiving - Analyzing the Return on Investment. In most cases, customers have been able to increase cut the amount of time end users take to manage their inbox by 60-80 percent (relative to the average of 30 minutes per week), yielding millions of dollars in hidden savings to the organization. Data...
Summary: ...on live applications. 8 Addressing the Information Governance Challenge Manage In Place (MIP) Many enterprises have implemented or acquired a number of disparate data stores and have an IT environment with multiple existing and diverse content stores (such as ERP systems, Microsoft SharePoint, ECM systems,...
Summary: ...eliminating the need for manual taggging ā¢ Protect, archive, and secure information in compliance with Service Level Agreements and regulatory requirements ā¢ Ensure proper data retention and disposal of assets in a fully compliant and defensible manner, regardless of the source repository or format...
Summary: ...E-mail Archiving Resource Center demonstrates how to drive down archiving-related costs that currently impact your organizationās bottom line, while ensuring the long-term retention and instant retrieval of e-mail and files in the event of a regulatory investigation or discovery request. Data in Transition...
Summary: ...that litigation is āreasonably likely.ā E.g, Zubulake v. UBS Warburg, 229 F.R.D. 422, 431 (S.D.N.Y Autonomy ZANTAZ FRCP 37(f): What the Heck is Good Faith? 3 2004) (āOnce a party reasonably anticipates litigation, it must suspend its routine document retention/destruction policy and put in place...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
Find us on Facebook
Follow us on Twitter
See us on YouTube
Find us on LinkedIn
