ZANTAZĀ® and MDY to Integrate Email Archiving and Records Management Solutions
Partnership to Deliver Centralized Records Management, Improved Performance and Lower Costs
SCOTTSDALE, AZ (August 23, 2005) - ILTA 2005 - ZANTAZ, Inc., the global leader in Information Retention and Discovery Management (IRDM) solutions, today announced at ILTA 2005, that they have signed a definitive agreement with MDY, the leading provider of Records Management innovation. The partnership will enable the MDY FileSurf Records Management solution to integrate with ZANTAZ EAS, offering joint users best-of-breed records management and email archiving capabilities with simplified implementation, centralized management and significantly lower storage and administration costs. Through the partnership, ZANTAZ will also work with MDY to obtain United States Department of Defense (DoD) 5015.2 certification for ZANTAZ EAS integrated with MDY FileSurf.
"Our customers have a strong interest in ensuring that the chain of custody stays intact for each document in their system, and that records management can be applied from a central console to multiple repositories," said Joe Romanowski, Vice President, Product Strategy for ZANTAZ. "This integration, and our records-in-place approach, will give ZANTAZ EAS customers who use MDY FileSurf the flexibility to manage their chain of business processes from archiving and records management, all the way through discovery and litigation support."
Organizations typically take one of two approaches to managing records: either they use "content silos" managed by separate records management solutions, or they use a single-vendor solution that manages all content by moving or copying the content from their system of record. In an alternative approach, multiple solutions are used throughout the organization to manage different types of information or departmental knowledge, but they are managed "in place" by a single, enterprise-wide records management system. MDY refers to this approach as Federated RMā¢.
"MDY FileSurf, when integrated via MDY's Federated RM approach with ZANTAZ' enterprise-wide email and file archiving capabilities, presents our customers with the most comprehensive, end-to-end solution available," said Mark L. Moerdler, Ph.D., President of MDY. "Comprised of best-in-class products, this solution set doesn't require wholesale infrastructure change as you move to a single records management solution with enhanced litigation and discovery functionality."
In the report, Records Management Architecture's Dramatic Shift (Forrester Research, Inc., June 2004), Robert Markham states, "There is a significant changeover occurring in the architecture of records management solutions away from a separate records repository to in-place records management. In addition to the advantages of maintaining the system of record and simplifying implementation, the ability to provide a centralized records management console and significantly reduce maintenance costs provides this emerging approach with distinct advantages over previous architectures."
The ZANTAZ EAS Records-In-Place Approach
Balancing internal retention policies and external regulatory and legal demands for documents from multiple applications, while regulating and managing end-user access is a tall order for many organizations today. By enabling the ZANTAZ EAS email repository to be accessed by existing records management systems, business users can view and manage email records through a third party centralized RM console, eliminating the need to set and maintain records retention policies in each application. This records-in-place approach lowers costs and simplifies implementation as the email remains in the EAS repository throughout its life cycle. The result is better overall return on investment for these applications, and the assurance that archived information is accessible to a chain of business processes, from information archiving and retention, records management, document management and compliance, to electronic discovery and litigation support.
MDY Federated RMā¢
When records are spread across multiple repositories, or 'silos' of corporate content, traditional electronic records management systems are simply not powerful enough to ensure enterprise-wide compliance. MDY's Federated RMā¢ addresses this issue by allowing organizations to enforce critical records management strategies across multiple, disparate repositories through a centralized records management console and rules engine.
About DoD 5012.2
DoD 5015.2 is a standard that was put into place in 2000 by the United States Department of Defense to define procedures and rules for electronic records management systems. Many companies, law firms and governmental organizations require compliance with this standard. Certification, planned for Q2 2006, will ensure that ZANTAZ EAS complies with the strictest requirements put into place, and that customers using the system will be fully compliant with electronic records management rules.
About MDY
MDY is a leading provider of records management innovation and offers a unique mix of software and services to give organizations a single point of accountability in gaining complete control over their information management needs. MDY offerings help organizations reduce risk, comply with government and industry regulations, and effectively implement knowledge management policies, best practices, and procedures. For more information call 201-475-4789 or go to www.mdy.com.
About ZANTAZ
ZANTAZ is the global leader in Information Retention and Discovery Management solutions. ZANTAZ' solutions enable organizations to capture, preserve and access unstructured digital information-including email, IM, files, scanned documents, and other electronic records-and review and produce relevant documents in a manner that reduces operational risks and costs while complying with legal, regulatory and corporate policy requirements. ZANTAZ solutions are available as onsite software applications or on-demand hosted services, and include a broad set of professional services and integration support. ZANTAZ has over 600 customers, including many of the largest corporations, law firms and government agencies in the world. For more information, visit www.ZANTAZ.com.
Summary: ...has moved beyond their āclosed case processing systemā to a fully integrated electronic matter fle and records management system that supports users from document creation and categorization to retrieval and retention. āUsers have the tools in place to manage their information throughout the lifecycle,...
Summary: ...control costs, and be compliant with applicable laws and regulations, companies must periodically purge records they are no longer required to keep. At the same time, however, deleting records entails risk. It can be challenging to determine which recordsāif anyāmay be purged, and when. KPMG, HP simplify...
Summary: ...Expertise Headquartered in St. Louis, Missouri, Zone Reed Industries is a centrally located facility capable of full-service converting, warehousing, and distribution in foam, rubber, and adhesives. The company operates a 103,000 squarefoot operational facility with sales locations throughout the United...
Summary: ...project on record for any vendor. Autonomy Services operated 24/7 to restore data from multiple tape systems, hard drives, and 3rd party systems. All content is filtered, deduplicated and placed in the same Digital Safe repository as data captured via livestream collections and standard archive. Digital...
Summary: ...Eisner Case Study. āThe new rules are in line with the standards weāre already set up to enforce, and WorkSite gives us capabilities like a centralized, searchable repository, e-mail management and a complete audit trail to make sure our policies are followed to the letter frm-wide.ā āThe decision...
Summary: ...Group, May 2011 Organization Scotiabank, Global Wholesale Services Department Industry Banking Type of Application Document Generation and Management Autonomy Solutions ā¢ Autonomy IDOL ā¢ Autonomy Scrittura ā¢ Autonomy Workflow Manager ā¢ Autonomy Document Generator The Solution Lowered Risk and...
Summary: ...Online Services to track centrally what got published. And since there was no central repository, content often got entered multiple times with different versions appearing in different places.ā In addition to these internal challenges, the team was concerned that the portalās inconsistent design...
Summary: ...share data to operate properly. Features such as real-time scheduling of order delivery, for instance, require the coordination of data across the entire organization, from order receipt to supply chain management to fulfillment. HP customer case study: HP Data Protector Software provides the near real-time...
Summary: ...RJ Hart Case Study. Case Study Industry Accounting Challenges ā Centralizing the storage of all documents on one system rather than over disparate servers and workstations ā Ease of access to vast amounts of content enabling collaboration ā Eliminate problems associated with paper documents such...
Summary: ...We donāt have in-house programmers, so we needed user-friendly software that would require minimal training. Case Study Organization Trinity River Authority of Texas Industry State/local government Application Centralized repository of personnel, HR and payroll eForms Challenges Reduce redundant processes...
Summary: ...and records, they are now printing and retaining less paper, further simplifying risk management while reducing physical storage costs. Moore Stephens Sydney Pty Limited is now considering rolling WorkSite out to another business unit which operates in a highly regulated market.
...
Summary: ...on quality controlled orders in a timely manner to its customers, who comprise authorized dealers located throughout the United States, Canada, and Europe. The Solution Bruno collaborated with systems integrator MTM, Inc. and Scan America (both of Madison, Wisc.) to comply with these standards and regulations....
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...and process the meaning of information. It uses a centralized policy hub to enforce governance control across distributed networks, an increasingly critical function given that business and content generating systems are typically siloed throughout the enterprise. Autonomy ControlPoint Architecture Leveraging...
Summary: ...and process the meaning of information. It uses a centralized policy hub to enforce governance control across distributed networks, an increasingly critical function given that business and content generating systems are typically siloed throughout the enterprise. Autonomy ControlPoint Architecture Leveraging...
Summary: ...professionals. ā¢ Government:In addition to the above capabilities, this module provides support for real-time data delivery, FOIA processing and enhanced military-grade security. Autonomy is an early adopter of international standards and is certified against the US DoD 5015.02 (ch 2,3,4) , UK TNA,...
Summary: ...21CFR Part 11, HIPAA, Sarbanes-Oxley, GoBs, DoD 5015.2, or any of the hundreds of other regulations and standards, Centera Compliance Edition Plus provides the advanced retention and disposition functionality that compliance applications demand. Data stored on Centera through ZANTAZ EAS can be retrieved...
Summary: ...electronic records, emails and physical records ā¢ Support for time and event-based retention management ā¢ Support for review, export and disposal retention rules ā¢ Ability to apply retention rules based on file plan hierarchy ā¢ Ability to apply retention rules based on record type ā¢ Permanent...
Summary: ...in context Ā· Real-time automation to eliminate costly, error-prone manual processes Ā· Manage records either āin-placeā or in a centralized archive Ā· Automatically classify content in over 400 enterprise systems and archives Ā· Policy driven retention and disposition management Ā· Minimize storage...
Summary: ...built within the Legal Hold module. Once documents have been placed in the drop zone, the system automatically collects, indexes, and archives the information into a centralized repository with the advanced search capabilities of Autonomy's IDOL Server for easy and accurate retrieval, ensuring metadata...
Summary: ...HP TRIM Software (US English). Retention rules can be applied across multiple jurisdictions so that the process of determining what records can be destroyed can be automated and run as a centrally controlled process. HP TRIM is designed to the international standards of records managementāISO 15489:...
Summary: ...archiving performance and reduce maintenance Certified for multiple open systems databases, and designed to take advantage of vendor-specific database capabilities, HP Database Archiving software takes advantage of the solution throughout your organisation. This native API and deep integration approach...
Summary: ...Information Lifecycle Management Digital Safe also provides automatic and manual policy-driven retention and disposition management, in which assets can be automatically or explicitly attributed with retention periods for a highly granular control over their information lifecycle.
...
Summary: ...HP TRIM version 7.2 ā Fact sheet (US English). The HP TRIM SDK.Net can be used to develop integration to file systems and external archive repositories such that the HP TRIM Records Authority provides disposition control in place. HP TRIM can be configured as the document archive repository with records...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...verifiable corporate procedures, youāll be able to build a stronger, more defensible case for the regular deletion of information thatās not relevant to pending litigation matters. āGood Faithā data deletion requires that you take reasonable steps to execute your duty to preserve information for...
Summary: ...on-premise, in the cloud, or as a hybrid deployment. Autonomy RM solutions simplify the capture, lifecycle management, security, and access to information to ensure an authoritative record of business activities, while ensuring transparent, policy based management of all information throughout its lifecycle....
Summary: ...a robust, proactive archiving solution. The NetApp-ZANTAZ solution simplifies archiving for compliance and legal support by archiving Lotus Domino to a centralized, secure repository: ā¢ ZANTAZ EAS is certified with NetApp SnapLock WORM (write once, read many) technology to address your compliance needs...
Summary: ...throughout the discovery process, saving the company potentially even more in lost cases and shareholder value. 16 White Paper File Archival Savings ZANTAZ File Archive Solution (FAS), an optional module to EAS, enables enhanced corporate message and file management while realizing reductions in both...
Summary: ...distributed records without regard to location or time zone. Security and access control must also be centrally enforced and maintained, while providing users in any location with the ability to access and use records effectively, on demand, as needed. Contextual RM provides centralized control over distributed...
Summary: ...and hosted email messaging and content archives ā¢ Seamless integration with desktop applications, providing users with automated guidance for content categorization ā¢ Military-grade security and certification to US DoD 5015.02 (ch. 2, 3, and 4), UK TNA2002, Australiaās VERS, ISO 15489 Managing Non-Records...
Summary: ...management repository but this is an expensive, architecturally disruptive model requiring require business applications to be rewritten to support the new repository. The resulting solution would be immediately out-of-date and insufficient, as new requirements and regulations are introduced regularly....
Summary: ...Recognizing the opportunity to leverage this connectivity to simplify archiving solutions, the company made the strategic decision to acquire ZANTAZ, a leading archiving and eDiscovery vendor, in mid 2007. By porting all of the ZANTAZ products onto the IDOL platform, the company has created the industryās...
Summary: ...ZANTAZ EAS FOR EXCHANGE Using Archiving to Ease Exchange Server 2007 Migration. In addition to easing the migration process and reducing server costs, EAS offers organizations other benefits, including: ā¢ Reducing Exchange Server storage sizes and cascading data throughout its Information Life Cycle...
Summary: ...decisions made on incomplete information are likely to contribute to business inefficiency and low staff productivity. Vital corporate records can be at risk of loss and inappropriate use. Uncontrolled retention of records, the inability to determine business context to information and prove chain of...
Summary: ...for the Agency for a number of reasons. First, the information is generated by many disparate sources, which makes them difficult to centralize and standardize. The Agency has had difficulty establishing a retention policy for this reason as well. This has, in turn, made it difficult to reduce the amount...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
Find us on Facebook
Follow us on Twitter
See us on YouTube
Find us on LinkedIn
