New ZANTAZ® Findings Uncover the Growing Risk of Corporate Email and Other Forms of Electronic Information
Information Retention and Discovery Management Leader Identifies Five Critical Areas To Help Senior Executives Protect Their Organizations
PLEASANTON, CA (May 31, 2005) - ZANTAZ, Inc., the global leader in Information Retention and Discovery Management (IRDM) solutions, today announced its new findings on how organizations can protect themselves from the growing risk of electronic information. The findings were released in a new white paper titled, "Information Risk: The Growing Corporate Threat - And Five Best Practices To Help You Protect Your Organization." The white paper addresses the threat that electronic information poses to businesses of every size, and provides senior executives, information and technology professionals, and corporate governance stakeholders with practical approaches to minimizing that threat.
"The explosive growth of email, instant messaging and other forms of electronic information has led to serious operational, legal and regulatory risks," says Steve King, President of ZANTAZ. "However, far too many organizations remain unaware of those risks - and the steps that they can take to proactively manage them."
The white paper cites findings from recent technology reports on the growth of electronic information, including the statistic that corporations now generate 17.5 trillion electronic documents every day. It also includes the current views of leading industry analysts from IDC, Gartner, Meta Group and Enterprise Strategy Group (ESG), who believe that corporate executives must inspire greater leadership on this issue.
Quoted in the white paper is Peter Gerr, Senior Analyst at ESG, who states, "Information is the most valuable and volatile asset that an organization has. In order to manage that asset, organizations have to be led by a culture of accountability."
Beyond leadership, the white paper stresses the importance of implementing systematic processes for the retention and retrieval of electronic information, particularly email.
"When it comes to managing the risks of information, the power lies in the process," reports Julie Marobella, Sr. Research Analyst, Records Management and Compliance Infrastructure at IDC. To that point, the white paper introduces the following "best practices" for companies looking to address the growing threat of electronic data:
1. Get Serious About The Threat
2. Develop A Proactive Plan
3. Set Sustainable, Global Policies
4. Enforce Policies From The Top Down
5. Manage Information Like A Corporate Asset
"These 'best practices' are intended to help organizations protect themselves from information risk," says ZANTAZ President Steve King. "Without them, companies are likely to face increased system downtime and overhead, reduced employee productivity, greater exposure to regulatory risks and long-term damage to corporate reputations."
In the white paper's closing section, IDC's Julie Marobella stresses the urgent need for the kind of best practices that ZANTAZ recommends. "Now, more than ever, organizations have a greater obligation to ensure that their electronic communications are properly retained, retrievable, and reviewable. A sustainable information management strategy and supporting infrastructure will help companies address corporate compliance, corporate governance, and risk management."
Downloads of the white paper are available online at http://www.zantaz.com/news/resources/white_papers_list.php.
About ZANTAZ
ZANTAZ is the global leader in Information Retention and Discovery Management solutions. ZANTAZ' solutions enable organizations to capture, preserve and access unstructured digital information-including email, IM, files, scanned documents, and other electronic records-and review and produce relevant documents in a manner that reduces operational risks and costs while complying with legal, regulatory and corporate policy requirements. ZANTAZ solutions are available as onsite software applications or on-demand hosted services, and include a broad set of professional services and integration support. ZANTAZ has over 600 customers, including many of the largest corporations, law firms and government agencies in the world. For more information, visit www.ZANTAZ.com.
Summary: ...a new document titled, “Member Advisories: Bioterrorism Readiness Plan: A Template for Health Care Facilities.” Lastly, IDOL K2 helps hospital regulatory managers stay on top of their ongoing obligations related to the Health Insurance Portability and Accountability Act. By uncovering the latest articles...
Summary: ...provider of proactive consumer identity theft protection solutions, delivering an optimal online experience is a business-critical requirement. “Our web channel is the only way people could sign up for our service” explains Lomit Patel, the company’s Senior Director of Marketing. “Improving our...
Summary: ...databases. The increased ability to share information will be particularly helpful if the planned merger goes ahead.” Torbjørn Lussand, Senior Consultant on the C@S Programme, Statoil, says: “The ability to collaborate horizontally, as well as vertically, with the Meridio solution is also of utmost...
Summary: ...Vertica Case Study: LogMatrix. It was taking 12 hours – and in some cases more than 24 hours – for a report to complete.” The Solution The company’s search for a more robust database led it to the Vertica Analytic Database. The database is a high-speed, relational SQL database management system...
Summary: ...created, and the ability to verify they have been filed properly. This also allows him to anticipate what might be needed once records reach their retention period. Future Plans “We think we’re on the front-end of the curve with Autonomy. It’s clear that the island approach doesn’t make sense....
Summary: ...information.” Enforcing Governance of Content KeySpan had no system to enforce workflow and approval process during content creation or updates. As a regulated utility provider responsible for meeting strict federal regulatory agency requirements, this was a serious problem. Says Haug, “As opposed...
Summary: ...many institutions, including Scotiabank, to seek solutions that minimize turbulence and increase operational agility and productivity. The explosive growth in derivatives volumes and tightening regulatory guidelines has created new and greater risks that financial institutions must mitigate. Disparate...
Summary: ...document provides a shortcut to recently accessed items, and integration with Microsoft Offce and Adobe Acrobat allows the partment’s professionals to access, retrieve, and save documents stored in WorkSite from within the applications alr “Interwoven has a sterling reputation and leadership in the...
Summary: ...available. The emails are delivered to subscribers every morning, providing instant access to timely news and research, and driving them back to www.infomedia.dk for more. “K2’s high-performance profiling engine was a key factor for InfoMedia,” says InfoMedia IT Manager Kasper Vad, who led a team...
Summary: ...which had been scanned from film, the museum’s photography group now had to create new images of the remaining objects in the collection. Says John Bedard, Director of Information Systems, Minneapolis Institute of Arts, “The rapid growth of our archive led to concerns about how best to manage and...
Summary: ...led to an inconsistent online identity and a confusing user experience. Based on HTML pages with no underlying content management system, the site was riddled with broken links and orphan pages, while the different navigation logic used for various sub-sites made browsing awkward. Says Air Traffic Management...
Summary: ...understand healthcare utilization patterns and properly assess their risk when self-insuring. hMetrix traditionally produces static reports created by its analysts. However, clients began asking for direct access to the data so they could ask more questions themselves – without having to go through...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...retention policy based on business value, regulatory requirement, relevance to a legal matter, or a combination of these criteria. Policies can be defined, monitored and enforced on a global basis to comply with country and jurisdictional-specific variants in retention policy, privacy laws and legal citations...
Summary: ...retention policy based on business value, regulatory requirement, relevance to a legal matter, or a combination of these criteria. Policies can be defined, monitored and enforced on a global basis to comply with country and jurisdictional-specific variants in retention policy, privacy laws and legal citations...
Summary: ...support to their clients, many of whom have hundreds, even thousands, of cases and legal matters running on the Autonomy systems at any given time. This level of expertise and commitment to client service has led to led to an extremely rapid response time to inquiries or requests which our customers have...
Summary: ...of the G16 Banks. Complete Post Trade Automation Autonomy GCM draws on its market leadership and expertise in Document Management, automated document tracking, archival and enforcement of retention policies, and high-volume records management, to offer a powerful suite of solutions to the financial services...
Summary: ...the scope and specificity of corporate monitoring procedures. Corporations who fail to properly supervise electronic communications face severe and damaging corporate exposure, as well as costly disciplinary actions, sanctions and fines by agencies such as the Securities and Exchange Commission (SEC),...
Summary: ...easily fail to derive maximum value from business opportunities. At the same time, executives conducting business on mobile devices must be protected from the threat of security breaches. The Solution To overcome these challenges, IDOLme operates as an extension of Autonomy’s awardwinning enterprise...
Summary: ...email and files. EAS Storage Manager’s comprehensive, policy-based automation can be applied at various levels: individual user, group, distribution list, ZANTAZ EAS document store and even content originating from a particular email server. The rules themselves can be based on any combination of metadata...
Summary: ...is to mitigate the signifcant operational risk created by this vulnerability and successfully reach the industry’s goal of moving towards T+0 straight through processing (STP). Solutions for compliance, audit and control, and regulatory reporting Interwoven draws on its market leadership and expertise...
Summary: ...of the biggest enterprises in the world. Whether your company is responding to urgent litigation, a regulatory audit, or a liability concern, our expert team is there 24x7 to ensure that you meet your deadlines. In a year’s time, ZANTAZ Audit Services conducted nearly 1,000 document requests, producing...
Summary: ...Autonomy ZANTAZ Data Restoration Service. www.ZANTAZ.com The ZANTAZ Data Restoration service uses a highly secure and scalable infrastructure to restore electronic documents from a wide variety of backup media. ZANTAZ expertly restores email and attachments from all major email management systems (Microsoft...
Summary: ...in PST, NSF or EML formats Large-Scale Culling and Filtering with Rapid Results Powerful Search Management Tools Autonomy ZANTAZ Audit Center Exchange Archive Solution Specifications: From the simplest to the most complex queries, ZANTAZ Audit Center’s workflow-based interface takes you step-by-step...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...of information mitigates risk of regulatory fines and legal penalties ZANTAZ EAS is a suite of products that form an integral part of the ZANTAZ Information Retention and Discovery Management (IRDM) solution. A key member of the ZANTAZ EAS product suite is the EAS Storage Manager.
...
Summary: ...The global financial crisis, which began in earnest in 2007, has led to financial losses that are unparalleled in recent history. Losses in global equity values in 2008 reached $31 trillion, while write-downs and debt losses in major financial institutions exceeded $1 trillion.1 Although the underlying...
Summary: ...PST Migration and Autonomy ZANTAZ EAS. A variety of new regulatory and legislative acts have been implemented that require organizations to archive their email; some legal retention periods stretch from seven to 15, and even up to 26 years. www.ZANTAZ.com and were key factors in our decision to purchase...
Summary: ...a nearly 40 percent expansion in the use of third-party cloud storage for offsite copies expected by 2012 (“Data Protection Trends,” ESG, April 2010). At the same time, mid-sized enterprises are migrating away from tape backup. They are trying to extricate themselves from the complex infrastructure...
Summary: ...For Regulatory Compliance Change and Release Management Processes 5.0 CIO’s Role in Compliance Initiatives CIOs can help business process owners determine their organizations greatest areas of risk so they can be addressed first. Often, CIOs have led the organization’s effort to determine the greatest...
Summary: ...doesn’t address all of these steps, your organization risks unacceptable exposure from partial protection that easily could result in costly, crippling downtime and the loss of irreplaceable data. In a recent ESG Data Protection survey, 56 percent of companies with fewer than 25 servers could tolerate...
Summary: ...Network Appliance and Zantaz Content Archive and Compliance Solutions for Lotus Domino. • Enables accurate retention and disposition in the Lotus Domino e-mail environment by capturing all messages in native format, maintaining all metadata fields, and enabling a retention period to be set for each...
Summary: ...employees doing with e-mail, regardless of whatever use or data retention policy is in place? Employees will save e-mails no matter what the policy says; this is referred to as underground archiving and is performed for several reasons. Employees do it to cover themselves; to prove a point later on; or...
Summary: ...storage, etc. However, tools that make the information more accessible and easier to use, such as enterprise search solutions, have sometimes found themselves on the discretionary portion of the budget. ESG (Enterprise Strategy Group), a leading analyst likens this to a government that builds an intricate...
Summary: ...policies that limit potential corporate exposure and vulnerability. These information governance policies must be enforced in real-time, and they span the full lifecycle of the information, including creation, retention, access management and ultimately disposition. The corporate world’s focus on litigation...
Summary: ...approach addresses the escalating complexities and urgency in managing information policy across the global enterprise, driven by the threat of multi-million dollar regulatory fines and brand degradation. Seamless Connectivity with Autonomy Discovery Solutions Autonomy Information Governance seamlessly...
Summary: ...there a case?” Controlled Content Retention and Disposition – The ability to manage, control, and discover physical, electronic, and email information assets supports proactive information governance—a requirement in today’s ever-changing array of regulatory, legislative, and business requirements....
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
Related Case Studies
