The Alberta Pensions Administration Corporation implement Meridio
The Alberta Pensions Administration Corporation (APA) is one of the largest public-sector pension administrators in Canada. APA Corporation must retain records for as long as 70 years and, as a result, are required to store millions of documents. They are moving from a paper and microfiche-based information system, which is inefficient, costly and does not include electronic files, to an enterprise wide single system that will provide immediate access to all information – and have the appropriate retention and disposition schedules applied to ensure Legislative compliance.
HP consultants – working with a team from APA Corporation, Microsoft®, and Meridio – designed, configured, and installed an electronic document and records management system (EDRMS) to capture, catalog, file and provide fast access to millions of documents. The HP solution, which includes an HP storage area network (SAN), works hand in glove with the Corporation's proven Microsoft Office environment and its familiar user interface. This facilitates user acceptance, ease of use, and reduced training requirements.
"HP is delivering a total solution, a comprehensive, integrated document management system that meets all our requirements. In the HP solution, Microsoft Office, Meridio, and SharePoint all work
together hand in glove to help us serve our
members and pensioners."
– Janet Finlaison, Chief Information Officer, Alberta Pensions Administration Corporation
Summary: ...system for its desktops and a Microsoft Enterprise Agreement for low-cost volume licensing. The key issue was over the choice of proven eDRM software that helped users to store, access, and share information simply, using the familiar interface of the Microsoft Office “Better external collaboration...
Summary: ...eDRM) product Meridio® as the foundation for its information management strategy. “Meridio’s complete integration into the Microsoft environment, its extension of Microsoft functionality and its ease of use were the chief reasons we went for Meridio,” said Mr. Doyle. The system was initially used...
Summary: ...of information storage. The use of browser technology means that the system is familiar to users. They require minimal training and access can easily be provided to any member of staff in any location. As no specialist software is installed on the user’s PC, all updates and maintenance of the system...
Summary: ...parts of the MoD, including the Royal Air Force Headquarters, the Royal Navy’s Headquarters and the Permanent Joint Headquarters, to a total of over 12,000 workstations. Next Steps Following this successful implementation, Meridio was selected as the EDRM component of the new DII(F) infrastructure,...
Summary: ...Fileplan whilst adding access control and disposal schedules. A Kofax scanning station was configured with the Kofax Ascent Capture 7.5 client. This provides the capability to scan existing paper based documents directly into the electronic Fileplan in Meridio. The deployment of the solution has allowed...
Summary: ...department (SAP system), the incoming invoice documents are scanned in the scanning department and archived in the Meridio eDRM system. The respective SAP workflow scenarios for parking / posting are trigged by the event that an invoice was scanned and archived in Meridio system. After the initial posting...
Summary: ...repository that could be configured to meet their needs without requiring expensive development. Meridio® was selected to meet this need. Formerly each department had individual information requirements, different naming conventions and an inconsistent understanding of what information should be retained...
Summary: ...In 2002 IIB appointed Kainos to design and implement an integrated mortgage application processing system; SOLAS. The Solution Based on the award winning Meridio enterprise Records and Document Management (eDRM) product, Kainos developed a web-enabled solution called Solas. This solution provides IIB's...
Summary: ...address the full range of government environmental responsibilities. The end result of two separate waves of mergers over almost four years, DECCW brings together a wide range of related responsibilities including climate change and greenhouse issues; conservation of natural resources; control of pollution;...
Summary: ...management and governance initiatives around the IDOL platform thus helping to extract better returns on investment. “A sound information management strategy is fundamental to the modern law firm. We clearly see Autonomy’s IDOL platform at the heart of our long term search, knowledge, document, email...
Summary: ...of our lawyers,” says Abu Sheikhah. “Integration with Outlook makes it extremely easy for them to file and access both emails and other types of items from within a familiar interface, saving time and freeing them to focus on higher-level work. Before, it could take a long time to find a document...
Summary: ...Autonomy iManage Case Study - VKA. During user training, a list of 200 past engagements stored in the system triggered a sense of déjà vu throughout the firm. “The memories of past projects that resurfaced were a big plus in our consultants’ acceptance of the system,” says Beukers. “It’s very...
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...Sector Compliance About Meridio Meridio Records Management was designed specifically to satisfy the UK Public Record Office's functional requirements for electronic records management systems. It achieved PRO approval in December 2001, and has already been selected by a number of major UK Government departments...
Summary: ...costs, organizations eliminate the risks and excessive costs associated with handing off client data between separate vendor applications. With one platform that covers every aspect of the EDRM, Autonomy removes inefficient and risky information hand offs, seamlessly and transparently moving data through...
Summary: ...costs associated with handing off client data between separate vendor applications. With one platform that covers every aspect of the EDRM, Autonomy removes inefficient and risky information hand offs, seamlessly and transparently moving data through the entire eDiscovery process. The Power of Chaining:...
Summary: ...using a policy-based approach where feasible and can also be driven by the end-user where appropriate. Records in the Cloud Companies are increasingly opting for the benefits offered by cloud computing. However managing records in the cloud does not shift or negate the obligation to properly retain, preserve...
Summary: ...using a policy-based approach where feasible and can also be driven by the end-user where appropriate. Records in the Cloud Companies are increasingly opting for the benefits offered by cloud computing. However managing records in the cloud does not shift or negate the obligation to properly retain, preserve...
Summary: ...Meridio RM Features Matrix. Collaborate on documents managed within an eDRM system using the full collaboration facilities of SharePoint • Manage shortcuts between the collaborative environment and content stored in the eDRM system • Index content from the eDRM system and SharePoint and present them...
Summary: ...Meridio eDRM for Microsoft Office. Meridio for Microsoft® Office gives organizations the means to implement eDRM solutions quickly and with minimum changes to current business processes using already familiar tools. Overview Microsoft® Office has evolved from a suite of personal productivity products...
Summary: ...the compliance and disposition piece of this solution to ensure that information related to a legal or regulatory matter isn’t accidentally deleted or kept too long, while managing information in place to eliminate the need to copy or move data. Furthermore, Meridio provides automatic categorization...
Summary: ...built on its unique ability to manage retention and disposition policies in real-time. Autonomy has already solved the difficult challenge of securely gaining access to hundreds of different repositories. Autonomy Manage-in-Place allows an enterprise to implement consistent retention policies while leaving...
Summary: ...of the fileplan away from users. To facilitate records re-use, a Meridio Smart Shortcut can optionally be left in the SharePoint Document Library when a document is captured from SharePoint into Meridio. In this way, a user can continue to interact with the document or record from the document library...
Summary: ...Standalone eDRM solutions have proven to be expensive, risky, often have failed to move beyond the pilot stage and where they have, the business benefits resulting from deployment have not lived up to their promises. It is clear that a better approach is needed if eDRM is to move from being a pressing...
Summary: ...derivatives. The solution is based on proven technology as used by the majority of the ‘Fed-18 banks’ and is available now as a pre-packaged, easy to install, low-cost system for sell side and buy side firms. • Autonomy GCM Commodities brings full automation and control through a single, specialized...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...costly and does not include electronic files, to a single eDRM system that will provide immediate access to all information – and have the appropriate retention and disposition schedules applied to ensure legislative compliance. It is anticipated that benefits associated with the new eDRM system will...
Summary: ...the upper end of the GARP scale for this principle takes far more than having a policy and retention schedule posted on an intranet. The real leap comes at the point where enterprises implement systems to automate the capture, retention, and disposition of all company information and records. With Autonomy...
Summary: ...a collection of records related to a given project that can share the same retention and disposition schedule. Instead of all files in a given project being naturally disposed of at the completion of the project, the retention and disposition schedule must be specified by the content type. Records Management...
Summary: ...our company in many ways. We plan to increase our annual spend on R&D by 50% - cementing what is already the largest investment in product development in our sector. In addition, Autonomy retained Verity’s chief architects and principal developers to complement our world-class R&D organization. Autonomy...
Summary: ...the total cost of an order, checking credit via an automated system, all fall in this category. Synchronous tasks usually last from a few milliseconds to several seconds. Asynchronous tasks, on the other hand, are initiated by the engine by a callback method, but can take an arbitrary amount of time to...
Summary: ...exceptional usability, and proven deployment success, Meridio’s secure Document and Records Management is an essential component of compliance infrastructure. The Meridio product enforces access, retention and destruction policies of content, across the distributed enterprise. Meridio’s products have...
Summary: ...Email Archiving - Analyzing the Return on Investment. EAS Storage Manager, an optional module for EAS, facilitates the management and movement of files as they age, thereby optimizing storage devices. Ultimately the information can be moved off-line, but still be kept for retention reasons using inexpensive...
Summary: ...Records Management ensures that controlled information is only accessible to those with the right of access and that it is duly retained according to corporate and legislative and legal requirements after which it is appropriately disposed. Massively scalable with proven capability to support tens of...
Summary: ...Includes encryption of data in transport and storage • Includes assured, immediate, granular data recovery Note: Be certain to verify that service provider offers catalog of historical version and flexibility of retention schedules Totals • Total monthly cost of tape backup for daily server data backup,...
Summary: ...account closing. Verify recording processes, organize & index information, maintain indices for total retention period, & maintain audit trails. Supervise representatives’ activity including incoming & outgoing email, instant messages & web sites. Retain correspondence pertaining to investment banking...
Summary: ...legislative governance rules also apply to Homeland Security organizations and provide further reasons why eDRM solutions are gaining importance as a key component of IT systems. Meridio has been designed to take into account the special needs of both the Defense and Homeland Security sectors. Meridio...
Summary: ...of these messages by failing to keep e-mails alongside related matter content. Stripped of its context, an individual e-mail is often largely meaningless. On the other hand, by keeping e-mails together with other kinds of documents in a unified electronic matter file, a full-fledged e-mail management...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
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