The Alberta Pensions Administration Corporation implement Meridio
The Alberta Pensions Administration Corporation (APA) is one of the largest public-sector pension administrators in Canada. APA Corporation must retain records for as long as 70 years and, as a result, are required to store millions of documents. They are moving from a paper and microfiche-based information system, which is inefficient, costly and does not include electronic files, to an enterprise wide single system that will provide immediate access to all information – and have the appropriate retention and disposition schedules applied to ensure Legislative compliance.
HP consultants – working with a team from APA Corporation, Microsoft®, and Meridio – designed, configured, and installed an electronic document and records management system (EDRMS) to capture, catalog, file and provide fast access to millions of documents. The HP solution, which includes an HP storage area network (SAN), works hand in glove with the Corporation's proven Microsoft Office environment and its familiar user interface. This facilitates user acceptance, ease of use, and reduced training requirements.
"HP is delivering a total solution, a comprehensive, integrated document management system that meets all our requirements. In the HP solution, Microsoft Office, Meridio, and SharePoint all work
together hand in glove to help us serve our
members and pensioners."
– Janet Finlaison, Chief Information Officer, Alberta Pensions Administration Corporation
Summary: ...of information storage. The use of browser technology means that the system is familiar to users. They require minimal training and access can easily be provided to any member of staff in any location. As no specialist software is installed on the user’s PC, all updates and maintenance of the system...
Summary: ...Outlook makes it extremely easy for them to file and access both emails and other types of items from within a familiar interface, saving time and freeing them to focus on higher-level work. Before, it could take a long time to find a document on the file shares. Now, they can easily call it up with WorkSite’s...
Summary: ...FileSite has simplified training for new employees already familiar with Outlook—“They pick it up quickly,” Smith says. To ensure accurate filing, our firm takes advantage of an auto-provisioning process that moves the documents within a workspace into the correct subfolder. “Even if people file...
Summary: ...Fileplan whilst adding access control and disposal schedules. A Kofax scanning station was configured with the Kofax Ascent Capture 7.5 client. This provides the capability to scan existing paper based documents directly into the electronic Fileplan in Meridio. The deployment of the solution has allowed...
Summary: ...parts of the MoD, including the Royal Air Force Headquarters, the Royal Navy’s Headquarters and the Permanent Joint Headquarters, to a total of over 12,000 workstations. Next Steps Following this successful implementation, Meridio was selected as the EDRM component of the new DII(F) infrastructure,...
Summary: ...only 20 restaurants,” says Walker. “Now a single auditor can support as many 42 restaurants. This is a significant advantage for Ruby Tuesday thanks to Autonomy Capture.” Nick Ibrahim, Ruby Tuesday’s Senior Vice President and Chief Technology Officer, says Autonomy Capture contributed compelling...
Summary: ...streamline the publishing processes for both standard, scheduled updates, and emergency updates that require immediate deployment. In both cases, an author selects and fills out the appropriate template, adds metadata keywords and navigation items, and routes the page to an editor to complete the content...
Summary: ...department (SAP system), the incoming invoice documents are scanned in the scanning department and archived in the Meridio eDRM system. The respective SAP workflow scenarios for parking / posting are trigged by the event that an invoice was scanned and archived in Meridio system. After the initial posting...
Summary: ...Dakota The State initially contacted K.C. Inman, president at Modern Information Systems Inc, an HP Autonomy certified partner. Inman performed an on-site needs analysis and followed with a demonstration one week later. The actual installation and technical support was handed over to a second partner,...
Summary: ...eyebrows over the need for more formal compliance procedure.” The firm moved quickly to deploy an automated records management system. Autonomy Records Manager enabled management of both physical and electronic records, while applying a consistent records policy that reduced offsite storage costs and...
Summary: ...Autonomy iManage Case Study - VKA. During user training, a list of 200 past engagements stored in the system triggered a sense of déjà vu throughout the firm. “The memories of past projects that resurfaced were a big plus in our consultants’ acceptance of the system,” says Beukers. “It’s very...
Summary: ...in an environment that includes both rich content and dynamic applications including a Provider Portal and “My Well Being” member portal. Originally, BCBSMA relied on a team of consultants to handle disaster recovery deployments—a costly and timeconsuming approach that made IT Operations a bottleneck....
This is a small selection of the Autonomy case studies available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...costs associated with handing off client data between separate vendor applications. With one platform that covers every aspect of the EDRM, Autonomy removes inefficient and risky information hand offs, seamlessly and transparently moving data through the entire eDiscovery process. The Power of Chaining:...
Summary: ...Sector Compliance About Meridio Meridio Records Management was designed specifically to satisfy the UK Public Record Office's functional requirements for electronic records management systems. It achieved PRO approval in December 2001, and has already been selected by a number of major UK Government departments...
Summary: ...the compliance and disposition piece of this solution to ensure that information related to a legal or regulatory matter isn’t accidentally deleted or kept too long, while managing information in place to eliminate the need to copy or move data. Furthermore, Meridio provides automatic categorization...
Summary: ...Implementing eDRM has previously been seen as a major system project, which requires organizations to address culture change, process redesign, significant new IT infrastructure development and a major training program. Standalone eDRM solutions have proven to be expensive, risky, often have failed to...
Summary: ...using a policy-based approach where feasible and can also be driven by the end-user where appropriate. Records in the Cloud Companies are increasingly opting for the benefits offered by cloud computing. However managing records in the cloud does not shift or negate the obligation to properly retain, preserve...
Summary: ...file in every data store under its supervision by continuously monitoring what files are added or deleted from the corporate data stores, by understanding their context and meaning, and by automating and applying the appropriate corporate policies pertinent to the file. Policy Management Autonomy automates...
Summary: ...Standalone eDRM solutions have proven to be expensive, risky, often have failed to move beyond the pilot stage and where they have, the business benefits resulting from deployment have not lived up to their promises. It is clear that a better approach is needed if eDRM is to move from being a pressing...
Summary: ...Meridio 5 0 Release Summary. Information Lifecycle Management (ILM) As Governance dictates that more content must be retained over longer periods of time, the cost of storage can grow exponentially. Many organizations need to decrease their associated costs while maintaining the high availability and...
Summary: ...Meridio RM Features Matrix. Collaborate on documents managed within an eDRM system using the full collaboration facilities of SharePoint • Manage shortcuts between the collaborative environment and content stored in the eDRM system • Index content from the eDRM system and SharePoint and present them...
Summary: ...certification. SAP customers can now benefit from the way in which SAP can interact and store documents in Meridio's proven and reliable eDRM system. Benefits Implementing Meridio Archive Link allows SAP to leverage the powerful capabilities of Meridio eDRM software - a system proven in helping organizations...
Summary: ...Ensuring it is discoverable, quickly accessible and can be secured for legal hold • Ensuring it is only accessible to those with right of access • Ensuring it is retained and disposed according to applicable corporate and legislative rules A World’s First Autonomy is a global leader in infrastructure...
Summary: ...of enterprise Document & Records Management (eDRM) skills to facilitate eDRM implementations for customers and partners worldwide. Architecture, Business Analysis and Technical Consulting are available to Meridio Customers and to Partners who wish to hire subject matter experts to augment their eDRM delivery...
This is a small selection of the Autonomy Product Briefs available, please visit our publications site at http://publications.autonomy.com/ for more information.
Summary: ...costly and does not include electronic files, to a single eDRM system that will provide immediate access to all information – and have the appropriate retention and disposition schedules applied to ensure legislative compliance. It is anticipated that benefits associated with the new eDRM system will...
Summary: ...Beyond developing, implementing, and training on a records program, processes must be in place to ensure the organization is truly complying with the policies and requirements. This efort can require significant resources, particularly in organizations that try to handle these tasks manually. Autonomy’s...
Summary: ...the total cost of an order, checking credit via an automated system, all fall in this category. Synchronous tasks usually last from a few milliseconds to several seconds. Asynchronous tasks, on the other hand, are initiated by the engine by a callback method, but can take an arbitrary amount of time to...
Summary: ...a collection of records related to a given project that can share the same retention and disposition schedule. Instead of all files in a given project being naturally disposed of at the completion of the project, the retention and disposition schedule must be specified by the content type. Records Management...
Summary: ...demonstrated and this provides a further reason why the management of vital documents and records must be built in to all business processes. Strict legislative governance rules also apply to Homeland Security organizations and provide further reasons why eDRM solutions are gaining importance as a key...
Summary: ...under DoD 5015.2 to prove certain information is protected. The command must depend on Microsoft SharePoint and HP TRIM to both use the appropriate user permissions to allow for proper authentication. The first scenario was designed to manage internal the Agency users via Active Directory logons. From...
Summary: ...and manages information in-place in native repositories versus moving or copying • Enforces control across distributed systems and networks including SharePoint and ECM platforms • Enables a single set of policies to be applied across systems including legacy data • Accesses content stored in other...
Summary: ...Includes encryption of data in transport and storage • Includes assured, immediate, granular data recovery Note: Be certain to verify that service provider offers catalog of historical version and flexibility of retention schedules Totals • Total monthly cost of tape backup for daily server data backup,...
Summary: ...with less,” organizations must help their professionals re-use prior work rather than re-inventing the wheel for subsequent similar projects or matters, and give them the tools to locate relevant knowledge assets quickly and easily. To date, most organizations have lacked an efficient way to file, retain...
Summary: ...servers according to configurable corporate policies, and moved the information into a long-term repository. These solutions solved the immediate and urgent problems of email server volume without creating the inefficiencies and risks of the local personal archive approach. The best of these solutions...
Summary: ...variation (MPV) of $0.01 for NMS securities greater than $1.00 in price value. Pre-trade Transparency: Aggregate order information must be made available at five best price levels on buy- and sell-side. For quote-driven markets, best bids & offers must be made available. Post-trade Transparency: Requires...
Summary: ...Applications. This user does not require the Microsoft SharePoint Server 2007/2010 farm administrator privileges. 3. Using the Windows system scheduler, the Microsoft SharePoint Server 2007/2010 farm administrator runs the Data Protector PowerShell command: Sharepoint_vss_backup.ps1 –backuponly 15 Data...
This is a small selection of the Autonomy White Papers available, please visit our publications site at http://publications.autonomy.com/ for more information.
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