Cardiff LiquidOffice™ Streamlines the Iowa State University Proposal Approval Process
Iowa State University implements LiquidOffice to reduce grant proposal approval time for nearly 2,000 proposals per year, enabling more time for preparing additional competitive proposals
San Diego, CA - 2002-09-23 - Cardiff Software Inc., a leading global provider of business process-automation solutions, today announced that the Office of Sponsored Programs Administration (OSPA) at Iowa State University (ISU) has implemented LiquidOffice™ to automate the proposal approval process. A powerful eForm management solution, LiquidOffice enables ISU to collect pertinent information about proposed research and other externally funded projects via an online self-routing proposal data form linked to an SQL database. By streamlining the way proposals are submitted and approved, LiquidOffice expedites the entire process, which increases the time that can be spent on developing more competitive proposals. The Cardiff solution was implemented through Binary Office, a leading eForms systems integrator and Cardiff President's Club reseller based in Scottsdale, Ariz.
ISU processes nearly 2,000 proposals per year from more than 1,000 investigators. The time-intensive task of walking paper forms around campus to gather signatures formerly took from several hours to several days to complete. Now investigators can access and complete the proposal data form online via a standard Web browser. After attaching supporting proposal documents electronically, they can send the complete packet around campus for signatures without ever leaving their offices.
"Cardiff offered the only open-standards solution that would faithfully mirror our paper process, both visually and mentally," said Thane Peterson, director of OSPA at Iowa State University. "We selected LiquidOffice because it was flexible, did not involve hardware or software investments for the end user, and would require little training of faculty and staff."
Using LiquidOffice, ISU can instantly review the current status of the internal approval of a submission and automate information alerts to pertinent departments and compliance committees. In addition, by empowering faculty and staff with the ability to submit and process proposal data forms around the clock, from home or on the road, LiquidOffice provides a new level of customer service and efficiency to the process at ISU.
LiquidOffice is a complete XML-based eForm management software system allowing universities and other organizations to design, route, approve and sign online electronic forms. Electronic forms created with LiquidOffice can be customized with embedded business rules to validate data entered or trigger special routing. For example, ISU's proposal data form features check boxes that monitor compliance by routing the form to specific compliance committees when the boxes are checked. The form also features signature fields that include a name, date and timestamp. To ensure security, the Approver must enter a valid user ID and password to complete the authorization.
A premier Cardiff channel partner, Binary Office implemented the solution for OSPA utilizing the LiquidOffice platform to deploy a custom workflow module to accommodate simultaneous and serial custom routing. This workflow sends copies of the proposal package to multiple individuals for initial review and approval, which saves time by enabling several co-principal investigators to review the proposal in tandem. Using business rules within LiquidOffice, Binary Office also customized the workflow to enable all the notes and new attachments from the investigators to be collected and bundled together before it is submitted online for approval by various departments, colleges and centers/institutes at ISU.
"ISU's most important requirement was the ability to shorten the approval process by collecting multiple signatures concurrently," said Marc Carleno, president of Binary Office Inc. "We knew that LiquidOffice's open architecture and flexibility would enable us to meet that primary need, and our extensive experience with the product had already shown us that we could easily implement a simultaneous and serial signature capability."
About Iowa State University Office of Sponsored Programs Administration
The Office of Sponsored Programs Administration (OSPA) at Iowa State University provides funding information, application guidelines and forms, proposal budgeting, proposal approval, award negotiations and consultation on all fiscal matters related to proposals and training seminars. Its mission is to provide comprehensive support services to faculty and professional staff for the successful administration of externally sponsored projects. OSPA processes approximately 2,000 proposals each year and receives approximately 1,600 awards each year, which bring in more than $225 million annually. More information on ISU's OSPA can be found at http://ospa.iastate.edu/.
About Binary Office, Inc.
Binary Office is a Cardiff Software channel partner and President's Club member whose business focus is enabling corporations and government agencies to reduce their dependency on manual, paper-based processes. Binary Office works with clients to replace time consuming, expensive, manual processes with efficient, software-driven, automated processes. More information on Binary Office and successful projects can be found at http://www.binaryoffice.com.
About Cardiff Software Inc.
Put Information to Work - Cardiff Software (www.cardiff.com) is a leading provider of document and form-driven business process automation solutions for Global 2000 organizations. The Cardiff family of integrated software products empowers organizations to automate existing business processes using technology to capture, process and respond to strategic business information, thereby improving employee productivity, customer service and profitability. In business since 1991, Cardiff has a global distribution network reaching every continent and more than 20,000 customers worldwide spanning every industry.
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